[Hiring] Multi-Entity Bookkeeper & Financial Administrator @Outsource Access

Role Description

This is a remote position.

At Outsource Access, we help fast-growing healthcare, residential care, and property management organizations keep their business foundations strong and rock-solid. We don't just process payroll and balance numbers—we make sure multi-company financial operations run with zero cross-entity errors, absolute accuracy, and total peace of mind for leadership.

How You’ll Make a Difference

• Mastering Multi-Entity Precision: Own full-cycle bookkeeping, monthly bank and credit card reconciliations, and general ledger maintenance across 7 distinct operating entities—ensuring zero intercompany mix-ups and perfectly categorized class tracking in QuickBooks Online.
• Flawless Payroll Execution: Seamlessly process complex payroll runs in ADP Workforce Now, administer garnishments and health insurance deduction audits, and accurately map journal entries down to individual care houses and locations.
• Streamlining Financial Operations: Drive monthly accounts receivable, rent, and resident statements while auditing Medicaid billing records and tracking care house labor hours to optimize budgets.
• Audit & CPA Readiness: Execute month-end closes, track accruals, and compile clean audit packages, giving external CPAs friction-free access to deliver seamless year-end tax preparations and Adjusted Journal Entries.

Qualifications

• An Experienced Financial Administrator: You hold a Bachelor’s degree in Accounting, Accountancy, or Finance, paired with 4+ years of hands-on, progressive bookkeeping experience managing multi-company portfolios.
• An ADP & QBO Maestro: You have advanced, proven mastery of QuickBooks Online (especially class/location tracking) and deep hands-on expertise navigating ADP Workforce Now for payroll and GL integration.
• A Details-Obsessed Investigator: You treat every dollar and decimal point with extreme care, catching deduction discrepancies, auditing Medicaid billing, and navigating complex Excel spreadsheets with ease using Pivot Tables and XLOOKUPs.
• Tech-Savvy: You adapt effortlessly to cloud-based accounting systems, multi-company ERP environments, digital document vaults, and secure corporate VPN networks.
• Your Home Office: You have a dedicated, private, quiet, and secure home setup equipped with a high-performance computer, dual monitors, reliable fiber internet, and power backup solutions to safely handle sensitive financial data.

Benefits

• Your Wellness & Security:
• Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.
• Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.
• Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.
• Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.
• Your Financial Rewards:
• Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.
• Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.
• 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.