[Hiring] Manager of Grants Finance and Compliance @Carle Health

Role Description

The Manager of Grants Finance and Compliance leads the Office of Grants Management staff to support the review and submission of federal, state, and private grant applications and to coordinate, administer, and oversee post-award financial, regulatory, and reporting requirements in an efficient, effective, and compliant manner.

• Partners closely with Carle leadership, program directors, sponsors, and regulatory bodies to provide guidance in grant application preparation.
• Transmits proposals on behalf of Carle Health.
• Coordinates with collaborating institutions to initiate, administer, and monitor sub-awards.
• Reviews and processes various pre- and post-award activities, i.e., sponsor billing, budget revisions, no-cost extensions, and/or requests for supplemental funding.
• Obtains sponsor approvals for major changes to project scope.
• Gathers and submits closeout documentation.
• Collaborates on all audits of grant funds.
• Ensures completeness and accuracy and coordinates any internal controls prior to the submission of documents to awarding agencies.
• Maintains records, keeping them consistent and current.

Qualifications

• Certifications: N/A
• Education: Bachelor's Degree in a Related Field
• Work Experience: Leadership in a related field

Requirements

• Manages Office of Grants Management and ensures standards of quality, compliance and service are provided in accordance with organizational goals and priorities.
• Assumes responsibility for personnel related duties that include interviewing, training and onboarding, payroll reporting, scheduling paid leave, and implementing corporate policies and procedures.
• Monitors employee performance.
• Ensures that the Office of Grants Management follows Carle’s standard operating procedures for grants as well as industry accepted regulation and compliance standards.
• Assists project directors and leadership with the financial and administrative components of grant proposal applications.
• Responsible for performing the pre-award review and submitting grants on behalf of Carle Health to federal, state, and local government, and private funding agencies.
• Serves as subject matter expert with authority to interpret, advise and approve sponsor application instructions, terms, and conditions (with guidance from the Director of Grants Administration).
• Monitors post-award activities such as reviewing costs for allowability, invoicing sponsors, submitting financial and progress reports; requesting no-cost extensions; obtaining sponsor approvals for major changes to project work scope or major changes to anticipated expenditures, etc.
• Initiates, reviews and amends inter-institutional consortium agreements to issue sub-awards to subcontracting institutions or obtain flow through funds from another grantee institution.
• Provides guidance and maintains internal project management timelines regarding solicitation guidelines and reviews proposals for conformity with guidelines.
• Assists Director in responding to funding agency or sponsor inquiries, to explain actions taken/decisions made, and to clarify award terms.
• Responds to just-in-time requests.
• Fields compliance or other award-related questions from other partnering or interfacing administrative departments.
• Responsible for maintaining all grant funded team members’ payroll allocations and obligations to grants, including issuing and auditing monthly Effort Certifications.
• Serves as Workstream participant for the Grants Module, including testing all new release features, collaborating regularly with all Workstream leads to ensure issues are understood and solved cross-functionally, networking with other organizations to uncover and leverage functionality, and creating and deploying training assets to ensure consistent and compliant use of the system.
• Assists Director with the grant funded aspects of all company reorganizations and acquisitions, ensuring sponsor agreements are updated and defining the appropriate configurations of awards and budgets in all accounting and sponsor systems to properly track expenses, billing, and reporting.
• Assists the Director with annual budget preparation for multiple grant cost centers.
• Assists with Carle’s Indirect Cost Rate Agreement negotiation and distribution.
• Assists with writing grant policies, operational procedures, and training.
• Completes other business accounting transactions as needed by the Office of Grants Management.
• Assists Director with Carle Health’s Indirect Cost Rate negotiation.

Benefits

• The compensation range for this position is $35.46 per hour - $60.99 per hour.
• This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health.
• The actual compensation offered a candidate will be dependent on various factors including experience, qualifications, location, training, licenses, shifts worked, and compensation model.
• Carle Health offers a comprehensive benefits package for team members and providers.

Company Description

At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities.

• Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois.
• We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers.
• We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College.
• Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care.
• We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.