[Hiring] Finance Operations Manager @MM Coaching Limited

Role Description

We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities. This is a hands-on, execution-focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement.

• Reports directly to the Managing Director/ Chief Financial Officer
• Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight
• Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance
• Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively
• Provides regular structured reporting to the MD/CFO on income statement ratios, cash, close status, compliance calendar, and operational finance matters

Key Responsibilities

• Multi-Entity Finance & Bookkeeping
  • Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence)
  • Manage month-end close in Xero, ensuring reconciled and audit-ready records
  • Maintain intercompany transactions and supporting documentation
  • Maintain clear visibility of cash positions across entities
  • Coordinate with external accountants for filings, statutory accounts, and reporting
  • Track international investments and support reporting across tax deadlines
  • Prepare structured monthly finance packs for CFO review
• Billing, Payments & Contractor Operations
  • Manage billing, refunds, failed payments, disputes, and chargebacks
  • Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation
  • Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight
• Compliance, Renewals & Administration
  • Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines)
  • Provide regular compliance status updates to MD/CFO
  • Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations)
  • Maintain organized, easy-to-find digital records and documentation
  • Ensure proactive management of renewals and obligations
• Corporate/Statutory Records & Financial Controls
  • Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage)
  • Ensure corporate documentation is complete and audit-ready for CFO review
  • Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes)
  • Escalate control weaknesses or governance gaps to CFO
  • Provide operational finance support as needed to ensure continuity of finance processes
• Process Improvement
  • Document finance/admin workflows and implement practical process improvements
  • Reduce manual work through light automation and better systems
  • Build simple dashboards/reporting where helpful for visibility and predictability
  • Present improvement recommendations to CFO for approval where appropriate

What Success Looks Like (First 90 Days)

• All entities reconciled and running on a clear monthly/annual cadence
• Month-end close running smoothly and predictably
• Billing, disputes/chargebacks, and contractor workflows under control
• Renewals/filings calendar established and proactive (no urgent last-minute requests)
• Corporate records organized and consistently maintained
• Founder time spent on finance/admin significantly reduced
• 2–3 meaningful process improvements implemented

Qualifications

• CA qualified (newly qualified or experienced), with demonstrable hands-on experience in finance operations / bookkeeping
• Strong Xero experience (multi-entity experience preferred)
• Advanced Excel / Google Sheets
• Highly organized, detail-driven, and calm under pressure
• High integrity handling sensitive financial and corporate information
• Comfortable working independently in a founder-led environment
• Comfortable using AI tools for research and spreadsheet/data work, with strong validation habits
• Experience with contractor-heavy environments, renewals/filings support, and corporate record-keeping is a plus.

Benefits

• Salary Range: $3500-$5000/month
• Work from Anywhere: Enjoy the freedom of a fully remote position, giving you the flexibility to work from wherever you feel most productive.
• Ongoing Growth: Get access to free training, resources, and continuous learning opportunities to help you level up your professional skills.