[Hiring] Finance Operations Associate @Fresh Prints

Role Description

We’re looking for a Finance Operations Associate to support the day-to-day finance operations of the business. This person will take ownership of accounts payable, routine billing and AR support, and operational purchasing research, while working closely with the internal team and external financial services provider.

• Manage accounts payable:
  • Receive, review, code, and enter vendor invoices accurately.
  • Track approvals, missing information, duplicates, and payment deadlines.
  • Follow up on outstanding items.
• Improve invoice intake: Help organize and maintain an efficient process for receiving invoices through a dedicated inbox or portal.
• Support billing & AR:
  • Respond to routine customer billing questions.
  • Investigate discrepancies.
  • Coordinate corrections or escalations with the appropriate team members.
• Monitor receivables:
  • Track outstanding balances.
  • Follow up on overdue items and disputed charges.
  • Maintain clear records of activity and status.
• Maintain finance records: Keep accurate documentation and ensure timely, organized handoffs to the external financial services provider, which manages monthly bookkeeping and close.
• Research purchases:
  • Research operational supplies and equipment.
  • Identify vendors and compare pricing, specifications, availability, and terms.
  • Provide recommendations for review (all purchases remain subject to approval).
• Improve processes: Identify repetitive manual tasks and suggest practical ways to improve finance, AP, and procurement workflows.

Qualifications

• 2–4 years of hands-on experience in finance operations, accounts payable, accounting support, or a similar role.
• Experience working in a small, fast-moving business is a strong plus.
• Strong attention to detail and accuracy across invoice processing, reconciliations, documentation, and follow-ups.
• Good judgment when handling routine billing and AR issues, with the ability to recognize when something needs to be escalated.
• Comfortable researching unfamiliar products and comparing pricing, specifications, availability, and vendor terms.
• Strong written communication and follow-through.
• Self-motivated and comfortable working independently with a US-based team.
• A degree in Finance, Accounting, or a related field is helpful but not required.
• Professional accounting qualifications are a plus, but hands-on experience and strong finance operations skills are the priority.

Requirements

• Full-time, remote position.
• Initial training will be conducted on US Eastern Time.
• Once training is complete, the expected schedule will shift to UK-aligned hours, approximately 4:00 AM–1:00 PM ET.
• Final working hours will be confirmed with the hiring manager based on business needs.

What Success Looks Like

The ideal candidate is someone who can own the day-to-day finance operations without needing constant oversight — keeping invoices moving, staying on top of outstanding items, resolving routine issues, maintaining clean records, and proactively finding ways to make processes more efficient.