[Hiring] Finance Manager @Kohai

Role Description

The Finance Manager is responsible for overseeing financial operations, taking charge of maintaining precise financial records across various platforms. This role involves managing confidential information, accounts receivable, payable, and bank reconciliations while ensuring strict compliance with financial regulations. With a meticulous focus on detail, analytics, and proactive financial management, the Finance Manager collaborates closely with the leadership team and external partners.

• Serve as the primary bookkeeper for KOHAI and its affiliated businesses.
• Manage the company divisions’ day-to-day bookkeeping, accounting, and reporting needs using company accounting software.
• Invoice clients in multiple countries and currencies, track receivables, work with clients to secure payments, and resolve any problems.
• Handle inter-company billings and accounting entries.
• Record and pay expenses and vendors, ensuring receipts and documentation are kept, track payables, process W9s and 1099s, and resolve any problems.
• Track multiple bank accounts, deposits, balances, and ensure cash flow in bank accounts are maintained.
• Reconcile company’s multiple bank accounts on a timely basis.
• Work with the company's legal and accounting firm to process monthly, quarterly, and yearly business or corporate tax filings.
• Clean up past/uncategorized/unreconciled transactions.
• Manage monthly, quarterly, and yearly financial and corporate filings.
• Prepare reports and documents for company ownership.
• Develop and update training documents for staff regarding financial policies and procedures.
• Implement a robust contracts management and financial management/reporting system.
• Ensure adherence to the contract billing and collection schedule.
• Develop the finance department’s policy and procedure manual.
• Actively participate in administrative staff meetings and attend other relevant meetings and seminars as needed.
• Exhibit dedication in performing assigned duties, fostering a spirit of teamwork within the division and the broader organization.
• Perform any additional tasks as assigned by the supervisor and company leadership.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field is preferred but not required. Certifications, such as Certified Public Accountant or Certified Bookkeeper are a plus.
• A minimum of 2 years of relevant experience in bookkeeping, accounting, or a similar financial role.
• Proven experience in overseeing accounts receivable, accounts payable, and bank reconciliations.
• Previous involvement in budgeting and planning processes, contributing to the development and monitoring of financial plans.
• Knowledge of GAAP and regulations, policies and procedures that apply to accounting.
• Understanding USA, Washington State, and California State tax obligations and reporting requirements.
• Flexibility in working hours, including occasional evenings and weekends, to cater to business imperatives and meet the dynamic needs of the music media industry.

Requirements

• Proficient in verbal and written English communication.
• Demonstrated proficiency in bookkeeping principles and practices, with a strong understanding of accounting processes and financial reporting.
• Exceptional attention to detail to maintain accurate financial records and identify discrepancies in a timely manner.
• Strong analytical abilities to interpret financial data, analyze trends, and provide meaningful insights to the leadership team.
• Effective communication skills to collaborate with the leadership team and external partners, conveying critical financial information clearly.
• Efficient time management skills to meet deadlines for payroll processing, reconciliations, and financial reporting.
• Proficiency in Google Workspace, Quickbooks, Xero, and related tools.
• Ability to identify and resolve financial discrepancies and implement solutions to streamline financial processes.

Values

• Work Excellence: You show concern for quality, accuracy, and completeness of work activities. You plan your work activities in advance to ensure that assignments are completed timely and accurately.
• Communication: You pride yourself on delivering clear, effective communications and possess active listening skills. You seek to understand and aren't afraid of asking questions.
• Bias for Action: You have an eagerness to take initiative and persist in accomplishing objectives despite obstacles and setbacks. You work to complete deliverables with a high sense of urgency and ownership.
• Care for People: You know the “how” is as important as the “what” and you aim to build effective relationships across the organization and the larger music community. You are mindful of diverse perspectives and engage others in a respectful manner.
• Passion and Humbleness in your work: You love what you do and how you can add value to the team; You ensure consistency and quality of your work and take a methodical approach to troubleshooting and resolution.
• Collaborative and Inclusive: You are a team player with the ability to work collaboratively and comfortably with team members who have diverse skills and experience and are in different geographies and levels within the organization.
• Effective Enthusiasm: You exhibit persistence, confidence and a relentlessly positive mindset.