[Hiring] Finance and Operations Coordinator @The Global FoodBanking Network

Role Description

The Finance and Operations Coordinator supports Accounting in executing core accounting functions, including:

• Accounts payable
• Expense reporting
• Reconciliations
• Financial close activities

This role ensures accuracy and compliance with internal controls and provides general office and administrative support, including:

• Organizational meeting and calendar coordination
• Document preparation
• Tracking key deliverables across departments

The position plays a critical role in maintaining efficient financial operations while supporting broader departmental and organizational needs.

Qualifications

• Experience in accounting or finance-related roles
• Strong organizational and multitasking skills
• Proficiency in financial software and Microsoft Office Suite
• Excellent communication skills

Requirements

• Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.
• Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments.
• Support banking reconciliation to ensure accuracy and integrity of financial data.
• Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records, ensuring information is accurate, complete, and readily accessible as needed.
• Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements.
• Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion.
• Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals.

Benefits

• Competitive salary range of $50,000 - $62,500
• Remote work flexibility
• Comprehensive benefits package