[Hiring] Finance Admin Assistant @Intelligent Technical Solutions

Role Description

The Finance Admin Assistant is dedicated to keeping Intelligent Technical Solutions compliant and ensuring finance administration runs smoothly. This position is key in supporting multi-state sales tax, commission processing, accounts payable, business licenses, entity filings, insurance, and lease records. Because the work is compliance-based, this role requires accuracy in every filing, payment, and record, while new sales tax nexus obligations call for careful, independent research. The ideal candidate is a highly motivated, detail-oriented self-starter who takes initiative, holds themselves to a high standard, and is always looking for a better way to get the work done.

Qualifications

• Bachelor's degree in Accounting, Finance or a related field preferred
• 1-2 year of accounting, tax or compliance experience required; US sales tax experience preferred
• Strong attention to detail and a high personal standard for accuracy, since the work is compliance based
• Strong research skills, with the ability to find, read and apply state tax rules and official guidance on your own
• Highly motivated self-starter who finds work without being told and looks for ways to improve processes
• Strong Excel skills (lookups, pivot tables, reconciliations)
• Clear written and verbal English communication skills
• Reliable high-speed internet required
• Dual-monitor workstation preferred

Requirements

• A home office set up that meets the following:
• Computer: A working computer with a minimum of 8GB RAM and one of the following:
• Windows 11 with an Intel i5 or i7 (8th generation or newer), or
• AMD Ryzen 5 or 7 (2000 series or newer), or
• macOS 12 or newer.
• Internet: Stable internet connection with at least 25 Mbps download and upload speeds.
• Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
• Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
• Webcam: An HD webcam for video calls.
• 2nd Monitor
• UPS (Uninterruptible Power Supply) if using a desktop (Not needed if using a laptop)
• A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
• Excellent command of the English language both spoken and written
• Able to work full time for 40 hrs. a week: 8:00 AM to 5:00 PM PST (Monday to Friday)
• Able to pass our online behavior and cognitive assessments.
• Preferably, at least two of the following certifications: CompTIA A+, CompTIA Network+, CompTIA Security+, 3cx Basic Certified Engineer.
• Able to provide NBI Clearance (for PH applicants).

Benefits

• Comprehensive Health Plans / HMO (Employee & Dependent/s)
• Life Insurance
• Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
• Paid Time Off (starts at 15 days per year)
• Maternity/Paternity Leave
• Paid US Holiday
• Night Shift Bonus
• Salary Advancement/Loan
• Health & Wellness Program
• Company-paid training and certification