[Hiring] Corporate Payroll Tax Analyst @OSV

Role Description

The Payroll Tax Analyst is primarily responsible for managing OSV's end-to-end payroll tax compliance function, including all federal, state, and local tax filings, account audits, notices, amendments, and jurisdictional relationships for OSV's US and UK payroll. Reporting to the Payroll & Tax Supervisor, this role owns the tax side of OSV's in-house corporate payroll operation and serves as the backup processor for both US biweekly and UK monthly payroll. The ideal candidate brings deep payroll tax expertise and a strong working knowledge of Workday Payroll and TaxEx.

Essential Functions & Responsibilities

• Payroll Tax Compliance (Primary Focus)
  • Own the preparation, processing, and filing of all federal, state, and local payroll tax filings and payments for US and UK corporate payroll at required frequencies.
  • Audit payroll tax accounts across all jurisdictions to ensure accuracy and resolve discrepancies.
  • Receive, research, and resolve tax notices; prepare and submit amendments as needed.
  • Maintain and update Powers of Attorney (POAs) across all registered tax jurisdictions in coordination with Accounting.
  • Manage OSV's online tax agency portals, ensuring accuracy and current standing across all jurisdictions.
  • Administer garnishment orders, including processing and administration in TaxEx; manage relationships with garnishing trustees as required by local, state, and federal agencies in the US and UK.
  • Support year-end payroll tax processing, including W-2s, W-2Cs, and other required filings, in accordance with company policy and regulatory requirements.
  • Monitor federal, state, and local payroll tax law changes; flag compliance implications to the Payroll & Tax Supervisor.
• Payroll Processing (Backup)
  • Serve as backup processor for OSV's biweekly US multi-state payroll and monthly UK payroll, ensuring continuity of operations in the absence of the Payroll & Tax Supervisor.
  • Partner with HR and managers to ensure timesheets, time-off, paid leave, data changes, and adjustments are entered timely and accurately.
  • Identify and process off-cycle payroll payments as needed.
• Systems, Reporting & Process Support
  • Maintain and support Workday Payroll configuration, administration, and integrations, aligned with HR's strategic plan.
  • Assist in the development and maintenance of payroll reporting tools and ad hoc data requests.
  • Document and maintain end-to-end process checklists and standard operating procedures for tax filing, garnishment, and payroll processes.
  • Participate in mass data loads and ensure data integrity using Workday-delivered tools.
  • Analyze payroll and tax business processes and recommend improvements or streamlining opportunities.
• Cross-Functional Support
  • Serve as primary point of contact for triage-level payroll and tax inquiries via ticketing system; research and communicate resolutions.
  • Communicate with HR, Accounting, and other stakeholders to provide payroll data and tax information.
  • Partner with HR Centers of Excellence (Total Rewards, Employee Relations, Recruiting) on payroll-related projects and initiatives.
  • Support change management activities, including authoring user documentation and standard operating procedures.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field; or 8+ years of equivalent experience in lieu of degree.
• 5+ years of experience in payroll tax compliance, including filing, auditing, notice resolution, and amendment processing.
• Working knowledge of federal, state, and local payroll and tax laws for US and UK.
• Strong working knowledge of Workday Payroll, including the ability to analyze, troubleshoot, and report on system, data, or processing issues.
• Experience with TaxEx or comparable tax filing software.
• Strong proficiency in Microsoft Office Suite.

Preferred

• Experience processing US multi-state and/or UK payroll.
• FPC or CPP certification.
• Workday certification.
• Experience managing garnishments and trustee relationships.

Competencies

• Payroll Tax Compliance & Filing
• Attention to Detail & Accuracy
• Analytical Thinking & Problem Solving
• Systems Proficiency (Workday, TaxEx)
• Process Documentation
• Cross-Functional Communication
• Time Management & Prioritization
• Confidentiality & Sound Judgment