[Hiring] Controller @Panoptyc

Role Description

We're seeking a hands-on, systems-minded Controller to partner closely with our VP of Finance, own the day-to-day accounting function, and build a faster, audit-ready close. You'll leverage AI tools and NetSuite to move with speed and precision — without compromising controls. This role starts fractional with a clear path to full-time.

Role structure: This position begins as a fractional W-2 role (~20–26 hours/week), targeting conversion to full-time around September 2026 to align with our NetSuite implementation. Conversion timing may shift and is not guaranteed, but this is intended to become full-time for the right person.

Key Responsibilities

• Own the Close & Elevate Reporting:
  • Drive the monthly close calendar, checklist, cutoffs, and review cadence.
  • Deliver clean financial statements with clear variance and flux analysis, continuously improving close speed and accuracy.
• Protect the Balance Sheet:
  • Lead monthly reconciliations across bank/credit card, AR, AP, payroll, inventory, and deferred revenue.
  • Maintain audit-ready support schedules, surface issues early, and ensure clear ownership and resolution timelines.
• Build Audit Readiness:
  • Strengthen policies, controls, and documentation standards.
  • Maintain PBC-ready schedules and support external CPAs and tax teams — positioning the company for future audits with confidence.
• Partner on NetSuite Implementation:
  • Support COA and segment design, approvals, workflows, roles, permissions, and reporting structure.
  • Bring a controls-first mindset to every system and process decision.
• Lead a Distributed Team:
  • Manage onshore and offshore accounting resources with SOPs, SLAs, and QA standards.
  • Identify and onboard additional offshore support as needed.
• Implement AI-Enabled Workflows:
  • Deploy AI to support exception detection, reconciliation assistance, close package drafting, and documentation indexing — always maintaining human review, accountability, and strong control standards.

Qualifications

• Proven Controller or Assistant Controller experience with full ownership of close and financial reporting.
• NetSuite experience required (implementation experience strongly preferred).
• Strong GAAP foundation with audit and external CPA/tax support experience.
• Experience leading distributed and offshore accounting teams.
• High standards for process, controls, documentation, and follow-through.
• Comfortable working remotely and flexing hours during close and cutover periods.

Nice to Have

• QuickBooks Online experience (we're transitioning from QBO/Stripe).
• Experience in a multi-revenue-stream environment (SaaS + hardware + services).
• Track record of improving close speed and quality while strengthening controls.

What We're Looking For

• Thrives with high ownership in a lean, fast-moving environment.
• Builds structure and systems from ambiguity.
• Balances strategic thinking with disciplined execution.
• Brings rigor and precision to every deliverable.
• Views problems as opportunities to build something better.

Culture & Expectations

• EOS — We live EOS and expect our team members to as well.

Core Values

• Hungry — We are ambitious and proactive, consistently seeking opportunities to grow and improve.
• Opinionated — We are committed to discovering the truth, sharing our perspectives, and fostering open communication.
• Urgency — We move with urgency, executing quickly and efficiently while continuously iterating to improve our solutions.
• Systematic (Analytical) — We approach challenges thoughtfully, utilizing data and resources to maximize value for the company.
• Empowered (Ownership) — We take ownership, prioritizing the business's success, leveraging resources effectively, and stepping up when necessary.
• Quality — We deliver exceptional quality in everything we do, taking pride in our craft and exceeding expectations.

Job Details

• Fractional W-2 to start (~20–26 hrs/week), converting to full-time (~September 2026).
• Able to work during U.S. Eastern Time zone.
• Location: Remote.