[Hiring] Bookkeeper & Admin @The Legends Agency

Role Description

The Bookkeeper & Admin will be responsible for financial management and essential administrative functions, reporting directly to the business owners.

• Manage core bookkeeping and financial administration.
• Draft management accounts.
• Prepare Profit & Loss (P&L) reports.
• Conduct profit margin analysis on catering jobs.
• Provide minor bookkeeping oversight for the secondary self-drive hire business.
• Use cloud-based invoicing and bookkeeping software.
• Act as a primary point of contact for weekly incoming leads.
• Respond to incoming leads within 24 hours.
• Issue brochures to prospective customers.
• Draft customer quotations.
• Support event-related administration and operations.
• Manage data-driven ordering of wedding crockery and cutlery several weeks in advance.
• Assist with payroll administration.
• Communicate with the wider team through active WhatsApp groups, including chef and team chats.
• Use the “Be Online” platform for daily calls.

Qualifications

• Demonstrated bookkeeping experience, including drafting management accounts.
• Proficient in preparing Profit & Loss (P&L) reports and conducting profit margin analysis.
• Hands-on experience with cloud-based invoicing and bookkeeping software.
• Strong administrative and customer service skills, including responding to leads, sending brochures and drafting quotations.
• Able to work full-time hours aligned with UK standard business hours of 9:00 AM – 5:00 PM UK time.
• Must have a dedicated, undisturbed remote working setup.
• Must pass a 3-month probationary period.
• Restaurant or catering industry bookkeeping experience is highly preferred.
• Adaptable, self-motivated and comfortable working remotely in a fast-paced environment.

Requirements

• 9:00 AM – 5:00 PM UK time, including a 1-hour unpaid lunch break.
• Total annual leave is 28 days, including 8 UK bank holidays.
• Local South African holidays are stated as 15 statutory days plus 12 public holidays and will be managed by aligning UK holidays with 5 additional requested days to reach 20 annual leave days.
• Hardware will be provided via an online click store, including a laptop, phone and second screen.
• In-house IT support will configure the laptop 3–5 days prior to the start date.
• The role has a 3-month probationary period, with weekly senior team review meetings.
• Potential financial performance incentives will be discussed in relation to helping reduce operational overhead costs.