[Hiring] Bookkeeper @Outsourced Staff

Role Description

This role provides consistent, ongoing bookkeeping and finance administration support for the business:

• Reconciliations
• BAS preparation
• Supplier invoices
• Overdue invoice follow-up
• Fortnightly payroll preparation
• Employee onboarding into Xero
• Compliance and company records management

It starts at 5 hours per week with flexibility to grow to 10 hours as needed. Hours and days are flexible, but the successful candidate must reliably support the fortnightly payroll cycle and be consistently available.

It is a hands-on, detail-heavy role that suits someone who likes things accurate, organised and on time, who understands award-based payroll and NDIS billing, and who is comfortable picking up the phone or sending a polite but firm follow-up when something is outstanding.

The role works as the main link between the business and its external accountant, and also liaises with suppliers, employees and government agencies as required.

Qualifications

• 3+ years of hands-on bookkeeping experience in Australia, with Xero as the primary accounting platform
• Proven experience reconciling bank accounts, credit cards and receipts in Xero accurately and on a regular schedule
• Experience preparing Business Activity Statements (BAS) and managing GST in Xero, with a high standard of attention to detail
• Working knowledge of Australian payroll administration for fortnightly pay runs
• Payroll experience under an Australian modern award with shift work, penalty rates and allowances
• Able to prepare pro-rata long service leave calculations and accruals, and to prepare and reconcile superannuation
• Experience processing supplier invoices (accounts payable) and maintaining accurate, audit-ready records
• Comfortable following up outstanding invoices and overdue payments with clients by email and phone
• Experience onboarding new employees into Xero and maintaining accurate employee records
• Able to prepare, organise and hand over complete financial records and supporting documents to an external accountant
• Strong digital filing discipline
• Excellent written and spoken English
• High standard of confidentiality and discretion when handling payroll and employee information
• Available for consistent, ongoing part-time hours

Requirements

• Familiarity with NDIS support item codes and NDIS billing
• Direct experience with the SCHADS Award for a disability or community services provider
• Experience lodging and maintaining Portable Long Service Leave (PLSL) registrations
• Experience maintaining ASIC records, company registers and general corporate compliance documentation
• Prior experience in the community services, disability support or NDIS sector
• Xero certification or experience with complementary tools
• Experience working remotely and independently for an Australian business

Benefits

• Flexible working hours
• Opportunity to grow hours as needed