[Hiring] Bookkeeper @VA Desk

Role Description

We're a Canadian-based company with operations across Canada and the US, looking for a detail-oriented, proactive remote bookkeeper based in the Philippines. You'll own all financial record keeping, occasional vendor communication, and transaction categorization — keeping our books accurate and our business running smoothly. This is a long-term role with a stable, growing company that values reliability and ownership.

Responsibilities

• Transaction & Record Keeping
  • Record and reconcile all financial transactions accurately and on time
  • Process and manage credit card, bank, and other payment transactions
  • Collect and organize all invoices and receipts using Dext
  • Maintain books in QuickBooks Online — categorize every transaction correctly
  • Perform regular bank and credit card reconciliations
• Expense Categorization & Reporting
  • Review and understand what each business expense is for before categorizing it
  • Apply the correct chart of accounts categories consistently
  • Flag unusual, duplicate, or unclear charges for review
  • Prepare regular expense and cash flow summaries for the business owner
• Vendor & Supplier Management
  • Maintain an accurate and up-to-date vendor/supplier database
  • Contact vendors directly by phone or email to clarify charges, billing discrepancies, or service details
  • Track contract terms, billing cycles, and renewal dates for all suppliers
  • Identify billing errors, duplicate charges, or subscriptions to review
  • Ensure vendor records include correct contact info, payment terms, and tax details

Requirements

• 1+ years of bookkeeping experience, preferably for a North American client or employer
• Experience with QuickBooks Online — or ability to learn quickly
• Experience with Dext, or ability to learn quickly
• Strong understanding of expense categorization and chart of accounts
• Comfortable making phone calls to North American vendors and suppliers in English
• Excellent written and spoken English communication
• Able to work during North American business hours (EST or PST overlap required)
• Reliable high-speed internet connection and a dedicated home workspace
• Self-directed able to manage tasks and flag issues without constant supervision

NICE TO HAVE

• Bookkeeping or accounting certification (e.g. BS Accountancy, CPA, or equivalent)
• Experience supporting multiple business entities under one owner
• Familiarity with SaaS subscriptions and recurring billing management
• Prior experience working with a Canadian or US-based MSP or tech/service company

Benefits

• Stable, long-term remote position with a growing multi-company portfolio
• Direct access to the business owner — no corporate bureaucracy
• Consistent hours and reliable pay
• Opportunity to grow into a broader finance operations role over time