[Hiring] Accounts Receivable/Accounts Payable Specialist @Emapta

Role Description

Keep America's automotive service industry financially on track. Join as an AR/AP Specialist and manage accounts receivable, accounts payable, and inventory reconciliations that support efficient operations across multiple U.S. locations. Build a long-term career with Emapta, where your accounting expertise supports international business growth and top 1% talent enjoys global exposure, professional development, and work-from-home flexibility.

Qualifications

• At least 3 to 5 years of hands-on experience in accounts receivable (AR), accounts payable (AP), or both
• Experience in reconciling vendor invoices against purchase orders, inventory records, and receipts
• Experience in managing financial transactions and maintaining accurate accounting records across multiple business locations
• Availability to work U.S. business hours aligned with Central Time
• Strong proficiency in QuickBooks Online for accounting transactions, reconciliations, and financial record management
• Proficiency in Microsoft Excel and Google Sheets for data management, financial analysis, and reconciliations
• Excellent attention to detail and accuracy when processing high volumes of financial transactions
• Strong verbal and written communication skills for vendor coordination and resolution of billing discrepancies

Requirements

• Experience in managing transactions and coordinating with U.S.-based vendors
• Experience with Brex or similar expense management systems
• Experience in the automotive, automotive parts, or related service industries
• Detail-oriented and process-focused approach to invoice processing, financial accuracy, and workflow improvement
• Ability to work effectively in a fast-paced, rapidly expanding organization
• Flexibility to adapt to evolving responsibilities as the business expands into additional locations

Benefits

• Day 1 HMO coverage with one free dependent
• Competitive salary package
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (eligibility and approval are subject to bank assessment; available to account holders with a minimum of 6 months of company tenure)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms in Ortigas and Makati, with a complimentary physical fitness trainer
• Exclusive Emapta Lifestyle perks, including hotel and restaurant discounts and more
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• A total of 20 annual leave credits to use at your discretion, including 5 credits convertible to cash
• Fun employee engagement activities
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Your Daily Tasks

• Accounts Payable:
  • Process vendor invoices and match them against purchase orders and receipts to ensure accuracy and completeness
  • Code invoices accurately to the appropriate general ledger accounts and shop locations
  • Schedule and prepare vendor payments in accordance with payment terms and internal controls
  • Communicate with vendors via email or phone to resolve invoice discrepancies and billing concerns
  • Maintain organized accounts payable records, accurate documentation, and complete audit trails
• Accounts Receivable:
  • Post and apply customer payments accurately to the appropriate accounts
  • Monitor accounts receivable aging reports and follow up on outstanding balances and unresolved transactions
  • Reconcile accounts receivable balances and related clearing accounts to ensure financial accuracy
  • Maintain accurate customer account balances across multiple business locations
• Parts and Inventory Reconciliation:
  • Track parts orders and match inventory receipts against vendor invoices
  • Identify and resolve discrepancies between parts inventory systems and accounting records
  • Coordinate with shop managers to verify that parts used align with completed service jobs and customer invoices
  • Identify inventory discrepancies, vendor overcharges, and missing documentation, and coordinate necessary corrections
• Process and Reporting Support:
  • Support month-end close activities related to accounts receivable and accounts payable
  • Use spreadsheets and AI tools, including ChatGPT, to automate repetitive tasks and improve operational efficiency
  • Recommend workflow enhancements and automation opportunities to support increased transaction volumes
  • Assist the accounting team during high-volume periods and critical financial deadlines