[Hiring] Accounts Payable Supervisor @Commonwealth of Massachusetts

Role Description

The Finance Department of the Committee for Public Counsel Services, the public defender agency for Massachusetts, is seeking a full-time Accounts Payable Supervisor to assist the review, reconciliation, payment, and reporting of agency obligations.

Responsibilities and duties include, but are not limited to:

• Supervising the agency’s accounts payable processes for all bills related to agency services;
• Providing regular supervision of Accounts Payable staff, including ensuring that annual performance evaluations are completed in a timely and comprehensive manner and identifying training needs of staff and providing any necessary training;
• Monitoring the timely completion of payments, the application of payments, and processing, verifying, and reconciling invoices;
• Reviewing weekly vendor payment reports for accuracy and routine scanning of documentation for audit compliance;
• Assisting the Accounting Manager by working with the Accounting Unit to ensure that funds are properly committed/encumbered during the fiscal year and that funds are re-allocated/obligated as needed;
• Communicating with vendors on billing issues as well as providing technical assistance to vendors and CPCS employees to ensure superior customer service and compliance with agency rules and regulations;
• Participating in the development and implementation of agency accounts payable policies and procedures, including the CPCS Internal Control Policy;
• Supporting ongoing department initiatives which include moving to paperless, cross training, standardized/routine reporting and performance management;
• Assisting in resolving all issues that concern the unit during the fiscal year, including the opening and closing of the state accounting system, MOSAIC, and other agency payment systems;
• Preparing and disseminating information internally regarding payment statuses and processes; maintaining related electronic and hard-copy files;
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance or similar field or an equivalent combination of relevant education, training, and experience;
• Four years of experience in accounting and/or accounts payable experience;
• Access to home internet sufficient to work remotely.

Requirements

• Proficiency with the state accounting system (MOSAIC), including reconciling accounts and managing accounts payable or similar accounting systems;
• Advanced knowledge of Microsoft Office 2010+ with a strong emphasis on Excel, Access, and Outlook;
• Two or more years of supervising or mentoring experience;
• Experience with implementation of new billing/platform systems;
• Ability to proactively identify solutions for process improvements and ability to implement effective solutions;
• Ability to create, analyze, and interpret financial information and scenarios;
• Knowledge and understanding of state finance law as well as payment and procurement regulations;
• Good communication skills;
• Ability to work independently and as part of a group.

Benefits

• This person will possess personal and professional integrity, strong communication skills, and strong analytical and decision-making skills.
• The individual must possess strong leadership and managerial skills, strong interpersonal skills, high energy level, and a positive outlook.
• This person must believe in strong customer service and always act with professionalism and responsiveness.
• The individual who will succeed in this role can best be described as:
• motivated;
• a stickler for accuracy;
• a believer in customer service;
• a tech enthusiast;
• a team player;
• patient;
• a believer that our clients and staff are why we come to work every day.

Company Description

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies.