[Hiring] Accounts Payable Specialist @NORR

Role Description

We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including:

• Coding to GL
• Reviewing expense reports
• Preparing ACH payments
• Posting cash receipts

The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system, and coordinates with internal and external parties on accounts payable issues and processes.

You Will Make an Impact by:

• Monitoring daily AP Inbox to receive invoices, code and post them
• Reviewing details of consultant invoices, ensuring all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distributing to Project Managers for approval prior to processing
• Uploading approvals to the accounting system
• Coordinating with Project Managers and Project Accountants for project reclassifications or adjustments when needed
• Reviewing employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents, and adherence to company policies
• Sending employee expense summary to HR for processing each payroll period
• Responding to email inquiries and resolving invoicing or expense claim issues in a prompt and efficient manner
• Recording & posting cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Performing Bank Reconciliations for CDN and USD Bank
• Performing month end tasks such as clearing suspense accounts, balancing intercompany AP, and preparing accrual list, if any
• Completing credit applications for new vendors
• New vendor set up in system and EFT/ACH enrollment
• Preparing cheque requisitions, wire transfer and intercompany transfer, etc.
• Preparing weekly invoice batches for ACH Payments for review/approval
• Assisting in other accounting related activities as required

Qualifications

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possess knowledge of general accounting principles and guidelines
• 5-10 years of general accounting experience (Accounts Payable)
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software

Benefits

• Flexible work options (remote, home, or office locations)
• Support for employee growth and career development
• Opportunities to build a meaningful career

Company Description

The spaces we design and the technology we embrace shape how people live, work, learn, and connect. At NORR, you will collaborate with talented professionals to deliver projects that make a lasting impact on communities across Canada, the US, and the UK. Together we are advancing sustainable design, helping clients reduce environmental impact, and shaping a net-zero future.

As an employee-owned, integrated Architecture and Engineering firm, we support our employees to think differently, embrace innovation, and solve complex challenges together. We invest in your growth, support flexible ways of working, and create opportunities to build a meaningful career.