[Hiring] Accounts Payable Officer @Lifely

Role Description

Join Lifely as a full-time Accounts Payable Officer. You will make sure every supplier bill across our companies in Australia, the US, the UK, and Canada is correct, approved, and paid on time. This is a hands-on role in a fast-growing eCommerce business, where accurate numbers keep our stock moving and our suppliers happy.

• Receive, check and enter supplier bills in Xero for our Australian, US, UK and Canadian companies
• Match bills to purchase orders and goods received before they go for approval
• Code each bill to the right company, account, market and tax treatment (GST, VAT and sales tax)
• Prepare weekly payment runs in AUD, USD, GBP and CAD and send them for approval
• Process deposits and balance payments for our overseas manufacturing orders
• Check freight, customs, duty, courier and warehouse invoices against shipments and agreed rates
• Reconcile supplier statements and resolve differences quickly
• Keep the accounts payable ageing report accurate and follow up overdue or disputed bills
• Set up and maintain supplier records, including bank details, with careful checks against fraud
• Support month-end close with accruals, prepayments and charges between our companies
• Answer supplier questions and work with our operations and logistics teams to fix issues
• Help us improve and automate accounts payable, including our invoice inbox and AI-assisted invoice capture

Qualifications

• 3+ years of accounts payable experience, ideally in eCommerce, retail or a business that imports stock
• Hands-on experience with Xero (QuickBooks or MYOB experience also considered)
• Experience with bills and payments in more than one currency, across more than one company or country
• Good understanding of GST and VAT on supplier bills
• Experience matching bills to purchase orders; inventory system experience (Cin7 or similar) is a plus
• Strong Excel or Google Sheets skills, including lookups and pivot tables
• Very accurate and organised, with a record of meeting payment deadlines
• Business-fluent English for written and spoken communication with suppliers worldwide
• Comfortable using automation and AI tools to speed up routine work
• Available to work during Australian business hours
• A degree in accounting, finance or a related field (preferred)

Benefits

• Competitive salary
• Comprehensive healthcare and insurance benefits
• Opportunities for career development and advancement
• Work from home role