[Hiring] Accounts Payable Coordinator @Applied Systems

Role Description

Applied Systems, Inc., a worldwide leader in insurance technology, is currently searching for a Purchasing Coordinator that will be responsible for supporting day-to-day purchasing activities, including:

• Processing purchase requisitions, purchase orders, vendor requests, and related purchasing documentation accurately and efficiently.
• Communicating with vendors and internal departments to obtain information, resolve questions, and follow up on open items.
• Maintaining organized and accurate purchasing records, files, logs, and tracking spreadsheets.
• Reviewing documentation for accuracy, completeness, required approvals, and compliance with established procedures before processing.
• Handling confidential and sensitive business information with professionalism, discretion, and sound judgment.
• Assisting with invoice, vendor, and purchasing inquiries as needed.
• Monitoring and prioritizing multiple requests while meeting deadlines in a fast-paced environment.
• Supporting purchasing process improvements and helping maintain consistent department procedures.
• Taking ownership of Canada fixed assets activities, including maintaining related records and assisting with tracking or documentation, and providing backup support for US fixed assets when needed.
• Performing other related duties as assigned.

Qualifications

• High school diploma or equivalent experience in business or a related field is a plus.
• Prior experience in purchasing, accounts payable, accounting support, administrative support, or a related office role preferred.
• Proficiency with Microsoft Excel, including entering and verifying data, sorting and filtering information, maintaining spreadsheets, and tracking open items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize work, and remain organized while deadlines or priorities change.
• Strong attention to detail, accuracy, and follow-through.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional, dependable, and collaborative work style.

Requirements

• Experience with purchase orders, invoices, vendor documentation, and purchasing processes.
• Familiarity with purchasing, accounting, and workflow systems; NetSuite preferred.
• Ability to quickly learn new systems and follow established procedures.
• Strong customer service skills with internal and external stakeholders.

Benefits

• A culture that values who you are and recognizes that you aren’t just an employee; you are a teammate, and you matter.
• Flexibility in collaboration, working remotely and in-person.
• A comprehensive benefits and compensation package that centers our teammates:
• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday
• Targeted starting total cash compensation in the United States for this position ranges from $45,000 - $55,000 per year.