[Hiring] Accounting and Audit Manager @Asylum Access

Role Description

The Accounting and Audit Manager leads the org-wide Accounting Department to achieve its mission in maintaining the integrity of accounting data and production of high-quality financial reports. The Accounting and Audit Manager is responsible for the day-to-day accounting for the headquarters’ financial transactions; developing, implementing and ensuring compliance with financial policies and procedures consistent with Generally Accepted Accounting Principles (GAAP) and maintaining and continuously improving the system of financial controls; including general accounting, investment accounting, subgranting, grantmaking, tax-exempt compliances, banking, payroll, and benefits. This staff member will work directly with headquarters (HQ), and closely with Asylum Access Mexico (AAMX), Asylum Access Thailand (AAT) and Asylum Access Malaysia (AAM).

Key Duties & Responsibilities

• General Accounting and Reporting (65%)
  • Responsible for the HQ’s accounting activities related to cash & cash equivalents, investments, accounts receivable, inventories and fixed assets, prepaid expenses and other current assets, accounts payable, travel and other advances, accrued liabilities, revenue, general ledger, leases and compliance.
  • Supervise related activities for AAMX, AAM and AAT.
  • Perform various accounting cycle functions such as bank reconciliations, accrual accounting of liabilities and prepayments and accounting of intercompany transactions.
  • Accountable for backing up all HQ accounting transactions recorded in the accounting system on a real time basis.
  • Ensure accuracy and completion of all aspects of finance/accounting operations for internal and external reporting purposes.
  • Accountable for monthly, quarterly and annual accounting closing by directing the implementation of an effective period close management system.
  • Prepare monthly journal entries and accounting corrections to ensure accurate accounting records and reconcile general ledger.
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls.
  • Oversee all accounts, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards.
  • Work closely with cross-department heads to identify information management and reports to be provided by accounting.
  • Support the calculation of cash flow projections and preparation of the cash flow statement.
• Audit, Tax Compliance (20%)
  • Manage the annual audit conducted in the US from beginning to end by liaising with auditors and preparing corrective actions to audit findings.
  • Accountable for internal audits of all subsidiaries on a quarterly basis.
  • Assist in the preparation of tax returns, including IRS 990, NY 500 and California filings.
  • Oversee national-level external audits to ensure completion of the process prior to the org-wide audit.
  • Accountable for the reconciliation of HQ records to quarterly payroll tax returns: Form 941.
  • Responsible for implementing the auditor’s recommendations.
• Additional Responsibilities (15%)
  • Assist in the administration of the accounting system.
  • Develop and implement a continuous financial and accounting training program for staff at all levels.
  • Other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting.
• CPA certification or equivalent.
• Demonstrated knowledge of US GAAP for Nonprofits.
• 5 years related accounting experience in private corporation/public charity settings.
• Experience using a computerized accounting system, specifically Microsoft Dynamics.
• Bilingual in Spanish and English.
• Strong initiative and ability to take ownership of projects.
• Cultural competence and intelligence.
• Strong time management and organizational skills.
• Ability to communicate effectively and concisely both verbally and in writing.
• Approaches work with openness and humility.

Preferred Qualifications

• Demonstrated experience in fund accounting.
• Experience in managing the consolidation of accounting books.
• Experience in leading an organization’s audit with multiple subsidiaries.
• Experience in the administration of accounting systems.
• Experience in providing training to non-financial staff members.
• Prior experience working with refugee-led organizations or involvement in community-led initiatives.

Salary and Benefits

• The position comes with a well-paying nonprofit salary based on location, experience, and a robust benefits package including paid time off, development and healthcare funds.

Hours and Location of Work

• The Accounting and Audit Manager position will be based in Mexico and work remotely as a HQ staff through an employment agreement with AAMX.
• Flexibility regarding working hours is required to manage projects involving international colleagues.