[Hiring] Educational Program & Partnerships Coordinator @HCEsquared

Role Description

CMEsquared is seeking an Educational Program & Partnerships Coordinator to coordinate CME activity execution: timelines, cross-functional logistics, and compliance with grant, ACCME, and budget requirements. The role also manages relationships with educational partners and medical societies, handling contracts, invoicing, and CRM upkeep to grow the organization's footprint. Additionally, this person supports grant development through program handoffs, supporter communications, and other funder-related tasks.

Responsibilities:

• Project Coordination
  • Work with team to meet requirements of different grants and supporter needs.
  • Ensure the overall delivery and implementation of CME activities to the highest quality, in line with the grant requirements, ACCME standards, and the allocated budget.
  • Input detailed project-related tasks and deadlines into project management platform, assist in tracking deadlines.
  • Collaborate cross-functionally with engagement team, ensuring their process remains on track for all CME-related efforts.
  • Facilitate efforts for upcoming conferences – printed and digital handouts, CMEsquared booth, digital blades, delivery of presentation slides.
  • Interface with external contractors to execute various tasks.
  • Preparation for kick-off calls and other meetings.
  • Organize and update CRM, SharePoint files.
  • Review various documents, engagement efforts, CME activities prior to launch.
  • Coordinate details for faculty including scheduling meetings, sending contracts, facilitating payments and reimbursements, booking travel, registering for conferences.
  • Collecting, documenting, organizing, and cataloguing for Program and Activity Reporting System (PARS).
  • Assist in the grant reconciliation process, by providing required project deliverables: outcomes reports, participant metrics, and program materials.
  • Employ strategic, compliant use of AI tools to maximize productivity and efficiency.
• Partnership Engagement
  • Manage relationships with educational partners, including contract development, invoicing, and payment tracking.
  • Conduct outreach to medical societies across dermatology and adjacent therapeutic areas — including rheumatology, pediatrics, and gastroenterology — to expand the organization's network and broaden its footprint into new specialties.
  • Research and estimate costs for stand-alone programs and develop preliminary budgets gathering data such as audio-visual costs, food and beverage, room rental, accreditation costs, etc.
  • Maintain accurate and up-to-date CRM records in Salesforce for each society and contact.
• Grant Development and Supporter Outreach
  • Facilitate the intake of program concepts and ideation to input into Salesforce, ensuring a seamless handoff from the business development team to the medical writing team.
  • Maintain communication with the supporters on any activity updates, supporter status reports.
  • Support VP of educational development in other funder-related tasks.

Qualifications

• 4-year degree from an accredited institution.
• 1+ years of work experience in continuing medical education. Experience in partnership development and project coordination preferred.
• Familiarity with CME/CE standards and processes.
• Excellent verbal and written communications skills.
• Superior organizational and time-management skills with a detail-oriented mindset.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and any project management software.
• Other software platforms highly preferred: Salesforce, Monday.com, Claude (or other AI), HubSpot, Slack, Google Workspace, SharePoint.

Requirements

• Self-motivated, fast learner who is ready to hit the ground running.
• Organized, proactive, and detail oriented.
• Problem solver with an elevated level of curiosity and who is an independent thinker.
• Good listener and maintains accountability for their actions.
• Ability to work independently and under tight timelines.
• Strong written and verbal communication skills.
• Continuous improvement mindset.
• Active coordination with the foundational elements of a good team player: humble, collaborative, can-do attitude, etc.
• ~5% travel – if/as needed to participate in periodic team meetings.

Benefits

• Salary Commensurate with Experience plus Benefits.
• Please include your potential start date and salary requirements in your cover letter.