[Hiring] PPT Designer & Ops Coordinator @Staff Domain Inc.

Role Description

Ready to do work that actually excites you? Our client is a boutique creative communications agency based in Sydney. They work primarily with corporate and enterprise clients, with a strong footprint in the hospitality sector; including long‑standing work with Accor Hotels and its sub‑brands (Sofitel, Novotel, ibis, Pullman, Mercure, Mantra, Accor Plus).

They specialise in strategy‑led communications: executive presentations, corporate strategy decks, internal communications, campaigns, digital assets, and learning materials. Our work is high‑stakes, high‑polish, and presentation‑heavy.

This role exists to:

• Take ownership of PowerPoint presentation production (revenue‑generating work)
• Stabilise billing, invoicing, and operational admin
• Allow the Director to focus on billable strategy and growth

This is a designer‑first role with a secondary operations component.

What You’ll Do

You’ll be the kind of person who:

• This is a dual‑purpose role:
• Primary focus (approx. 60%): High‑quality corporate presentation design in Microsoft PowerPoint
• Secondary focus (approx. 40%): Operations and admin support related to billing, invoicing, and inbox triage

Primary Responsibilities: Presentation Design

• Design, build, and refine corporate presentations in Microsoft PowerPoint to a high professional standard
• Translate written strategy and briefing documents into clear, compelling slide decks
• Produce: Corporate strategy decks; Executive and leadership presentations; Internal communications decks; Pitch and infographics‑led presentations
• Maintain brand consistency across multiple corporate and hospitality brands (including Accor sub‑brands)
• Apply strong skills in: Layout and composition; Typography; Visual hierarchy
• Build visual assets in Adobe Creative Cloud (Photoshop, Illustrator) and import into PowerPoint as needed
• Proactively fix issues such as: Grammar and spelling (Australian English); Layout inconsistencies; Visual or structural weaknesses — even if not explicitly in the brief
• Work quickly without sacrificing accuracy, polish, or clarity
• Important: PowerPoint is non‑negotiable. Canva and Figma are not used for client deliverables. Corporate clients require fully editable PPT files.

Secondary Responsibilities: Operations & Admin

• This is not an accounting role, but an execution and follow‑through role that supports cash flow and responsiveness.
• Invoicing & Billing Support:
• Prepare and issue invoices using WorkflowMax and Xero
• Run regular billing cycles (target: weekly billing)
• Send overdue invoice reminders (typically Mondays)
• Chase outstanding invoices across multiple client and procurement platforms
• Light data entry and reconciliation support
• Inbox & Communication Support:
• Assist with monitoring and triaging the Director’s inbox
• Draft or prepare responses where appropriate (depending on English capability)
• Ensure client communications are acknowledged promptly during business hours
• General Operational Support:
• Assist with organising documentation and systems as processes are refreshed
• Support smoother internal workflows and follow‑ups

Requirements

• 3+ years’ experience in presentation design, with a strong PowerPoint portfolio
• Advanced Microsoft PowerPoint skills (layouts, consistency, master slides)
• Proficiency in Adobe Creative Cloud (Photoshop, Illustrator)
• Strong design fundamentals: layout, typography, visual structure
• Comfortable supporting: Invoicing, Billing follow‑up, Operational admin tasks
• Strong written and spoken English, with attention to: Grammar, Clarity, Australian spelling and tone
• Highly organised, proactive, and self‑directed
• Comfortable working independently and fixing problems without being asked
• Reliable internet and professional working setup

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let’s Talk

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.