[Hiring] Compliance Coordinator @Essen Medical Associates

Role Description

The Compliance Coordinator supports the behavioral health program in meeting regulatory, accreditation, payer, and internal policy requirements. This role:

• Monitors documentation and clinical practices
• Coordinates audits and corrective actions
• Supports staff training
• Helps maintain a culture of ethical, high-quality, and legally compliant care

Responsibilities

• Regulatory & Accreditation Compliance
  • Monitor compliance with federal, state, and local regulations governing behavioral health services, including HIPAA, 42 CFR Part 2, CMS requirements, and state licensing standards
  • Support readiness for accreditation and licensing surveys (DOH & OMH agency reviews)
  • Track regulatory changes and communicate updates to leadership and program staff
• Auditing & Monitoring
  • Conduct department workflow audits for documentation completeness, treatment plan timeliness, consent and authorization, and billing accuracy
  • Perform internal monitoring of client rights and mandated reporting
  • Prepare audit reports with findings, trends, and recommendations
• Corrective Action & Risk Management
  • Develop, track, and follow up on corrective action plans and plans of correction
  • Coordinate review and documentation of incidents, grievances, and complaints, including timely reporting to external agencies
  • Assist with investigations and root cause analysis as directed
• Policy & Training
  • Draft, update, and maintain policies and procedures; manage version control and annual review schedules
  • Coordinate and deliver compliance training for new hires and ongoing staff, including HIPAA/privacy, confidentiality of substance use disorder records, documentation standards, and ethics
  • Track completion of required trainings, certifications, and licensure
• Privacy & Data Integrity
  • Assist the Compliance Officer and Medical Records department with privacy incident review, breach assessment, and release-of-information processes
  • Verify credentialing, background checks, and exclusion list screenings
• Reporting & Collaboration
  • Maintain compliance dashboards and report metrics to leadership and the Compliance/Quality Committee
  • Serve as a resource for clinical and administrative staff on compliance questions
  • Participate in quality improvement initiatives and committees

Qualifications

• Bachelor's degree in health administration, social work, psychology, public health, or a related field (or equivalent experience)
• 2+ years of experience in healthcare compliance, quality assurance, or a related setting
• Working knowledge of HIPAA, 42 CFR Part 2, and behavioral health documentation and billing standards for Article 28, 31, and 32 (OASAS)
• Strong attention to detail, analytical ability, and organizational skills
• Excellent written and verbal communication skills, with the ability to explain requirements clearly to clinical staff
• Proficiency with electronic health records and Microsoft Office or similar tools

Requirements

• Master's degree in a related field (preferred)
• Certification such as CHC (Certified in Healthcare Compliance), CHPC, or similar (preferred)
• Experience with accreditation surveys or state licensing audits (preferred)

Working Conditions

• Primarily office-based with occasional movement across program sites
• Regular use of computer and EHR systems
• Occasional extended hours during audits or surveys
• Local travel as needed between locations

Equal Opportunity Employer

ESSEN HEALTH CARE IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.