[Hiring] Compliance Assurance and Training Specialist @California Institute of Applied Technology

Role Description

The Compliance Assurance and Training Specialist is responsible for conducting internal compliance audits, ensuring adherence to federal, state, and institutional regulations, and providing staff training on compliance policies and procedures. This role involves monitoring and evaluating compliance risks, implementing corrective actions, and fostering a culture of compliance throughout CIAT. The Specialist will work closely with various departments to ensure all educational programs and operations align with regulatory requirements, including those set by accrediting bodies.

Core Responsibilities:

• Compliance Audits:
  • Conduct regular internal compliance audits to assess adherence to federal, state, and accreditation standards.
  • Identify potential compliance risks and areas for improvement and develop corrective action plans.
  • Maintain and update compliance documentation and audit records.
• Staff Training and Development:
  • Design, develop, and deliver training programs on compliance topics, including regulatory requirements, data privacy, and ethical conduct.
  • Create training materials, presentations, and resources to enhance staff understanding of compliance policies and procedures.
  • Evaluate the effectiveness of training programs and make necessary adjustments to improve learning outcomes.
  • Follow communication guidelines to ensure high levels of customer satisfaction and professionalism.
• Policy Implementation and Monitoring:
  • Assist in the development, implementation, and communication of compliance policies and procedures.
  • Monitor changes in regulations that affect the institution and ensure policies are updated accordingly.
  • Provide guidance and support to staff on compliance-related inquiries and issues.
  • Work closely with department heads, faculty, and staff to ensure a thorough understanding of compliance requirements.
  • Adhere to CIAT’s compliance requirements to ensure all Federal, State, accreditation, and institutional policies and procedures are being met.
  • Embody CIAT’s mission, vision, and values.
• Reporting and Documentation:
  • Prepare detailed reports on audit findings, compliance issues, and training outcomes.
  • Track compliance metrics and report on the institution’s compliance status to VP of Compliance.
  • Maintain up-to-date knowledge of relevant regulations and best practices in compliance and education.
  • Support accreditation processes and external audits by providing necessary documentation and evidence of compliance.

Qualifications

• Bachelor’s degree in Business Administration, Education, Law, or a related field; a Master’s degree or professional certification (e.g., CCEP, CRCM) is preferred.
• Minimum of 3-5 years of experience in compliance, auditing, and training, preferably in an educational or IT environment.
• Strong knowledge of federal and state education regulations, accreditation standards, and compliance best practices.
• Excellent presentation skills with the ability to effectively train and educate staff at all levels.
• Strong communication skills, both verbal and written, with the ability to effectively convey information and interact with students, colleagues, and others.
• Strong analytical skills and attention to detail with the ability to identify compliance risks and implement solutions.
• Proficient skills in MS Office software products, including Outlook, Word, Excel, PowerPoint, and MS Project, and ability to learn additional software products.
• Microsoft Excel power user.
• Demonstrated ability to deliver engaging and effective training.
• Takes a customer-service oriented approach to collaborating with internal departments.
• Self-motivated, goal-oriented, assertive, and results-driven.
• Team player with a positive, can-do attitude.
• Strong commitment to providing superior service to students and staff.
• Strong organizational skills and the ability to manage multiple and rapidly changing priorities to meet the needs and expectations of this position.
• Self-motivated with a strong work ethic; dedicated to quality, quantity, results, and timeliness.
• Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals, and contribute to a positive and inclusive culture.
• Able to handle sensitive information with a high degree of confidentiality.
• Possess high ethical standards, being an example of professionalism to others.
• Demonstrated ability to anticipate needs and exercise independent judgment.
• Excellent analytical skills, problem-resolution skills, and general business acumen.
• Exhibits a high degree of flexibility in adapting to a rapidly changing environment.
• Position may require work responsibilities outside of normal business hours to accommodate business needs and deadlines.
• Flexible to work longer hours to meet deadlines, if needed.
• Must be able to embody CIAT’s mission, vision, and values.

Requirements

• This is a full-time position. Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.
• This position does not require any supervisory responsibilities.
• This is a remote position. Work must be conducted in locations that have been approved by the company. Company authorization is necessary for relocation or work from other locations, even if temporarily.

Benefits

• Values such as integrity, excellence, customer service, teamwork, and mutual respect are emphasized.
• Commitment to fostering an inclusive and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives.
• Encouragement of lifelong learning and professional development.