[Hiring] Communications Assistant @Winona

Role Description

We're looking for a highly organized and proactive Communications Virtual Assistant to support our outreach and partnership activities. This role requires a detail-oriented multitasker with strong administrative skills, exceptional interpersonal skills, and a knack for coordination, research, and documentation. You'll handle everything from managing contact lists and coordinating outreach to tracking responses and supporting campaign execution. Your meticulous documentation will ensure clear visibility across internal teams.

Qualifications

• 3+ years experience in communications, partnerships, marketing, or administrative support roles.
• Strong organizational and time-management skills, with the ability to manage multiple tasks, maintain detailed records, and organize information effectively.
• Ability to problem-solve and take action on lower-level decisions.
• Excellent written and verbal communication skills, with a professional and engaging approach — especially when communicating complex topics both internally and externally.
• Proficiency in Google Workspace (Docs, Sheets, Calendar) or similar productivity tools.
• Proactive problem-solver with attention to detail and a collaborative mindset.
• Access to a personal computer with a stable internet connection capable of efficiently running the required tools and applications.
• Availability to work 9:00 AM–5:00 PM Eastern Time, with some flexibility.

Requirements

• Support communication and partnership initiatives by managing contact lists, logging outreach activity, tracking responses, and maintaining organized records.
• Coordinate email outreach and follow-ups for partnerships, sponsorships, and campaigns.
• Coordinate internal schedules in relation to event preparation and fulfillment.
• Assist in scheduling meetings, preparing internal documents, and supporting contract fulfillment and tracking.
• Collaborate with content, community, and social media teams to ensure consistent messaging across platforms.
• Conduct research on partnership, sponsorship, podcast, and event opportunities within the women's health space.
• Prepare and update weekly and monthly performance reports summarizing outreach and campaign impact.
• Monitor and respond to inquiries from shared inboxes, ensuring timely follow-up and accurate documentation.
• Support both virtual and in-person event coordination and handle associated media logistics.
• Help maintain internal calendars, content schedules, and communications systems.
• Learn cross-team processes to streamline internal communication and projects.

Benefits

• Remote-first, work wherever you choose
• Unlimited paid time off
• Paid non-working holidays per country of residence
• Pro-rated 13th-month bonus in select regions
• Referral bonuses
• Financial support for online courses
• Fun and casual work environment
• Employee engagement activities and virtual gatherings