[Hiring] AI & Automation Specialist @Hunt St

Role Description

We’re looking for an experienced AI & Automation Specialist to help streamline and automate business processes across a growing project-based business. This is a hands-on role for someone who understands how to connect systems, build practical automations, and use AI to reduce repetitive administrative work. You’ll initially have a heavy workload as you review existing processes, build and implement new systems, and identify opportunities for improvement. Once the core systems are established, the role will transition into ongoing management, optimisation, troubleshooting and development of the automation environment.

You’ll work closely with the business owner, who will provide the overall technical direction, while you take ownership of implementing, managing and improving the systems.

Key Responsibilities

• Review existing business processes and identify opportunities for automation and efficiency improvements.
• Build and maintain practical automations across multiple business systems.
• Integrate platforms including Xero, Microsoft 365, SharePoint, GoHighLevel, Dext, HazardCo and Todoist.
• Automate and streamline administrative processes around:
  • Tendering and project administration
  • Project forecasting
  • Contract administration tasks
  • Procurement
  • Invoice processing
  • Progress claims
  • Timesheets
  • Reporting
  • Document management
  • Internal workflows and notifications
• Use AI tools to improve business processes, reduce manual work and support better decision-making.
• Connect different systems and ensure information flows accurately between platforms.
• Develop workflows that reduce double handling, data entry and repetitive administrative tasks.
• Review existing automations and improve their reliability and effectiveness.
• Troubleshoot issues and make ongoing adjustments as business requirements change.
• Document the systems, workflows and automations you build so they can be easily understood and maintained.
• Create clear process documentation and guides for the wider team.
• Train office staff on how to use new systems and automated workflows.
• Monitor the performance of implemented systems and proactively identify further opportunities for improvement.
• Work closely with the business owner to understand operational challenges and turn them into practical technical solutions.

Qualifications

• Experience working with construction companies and their project management software and systems.
• Proven hands-on experience building and implementing business automations.
• Strong experience integrating Xero with other systems and workflows.
• Strong working knowledge of Microsoft 365 and SharePoint.
• Practical experience using AI tools within real business workflows.
• Experience working with APIs, integrations, automation platforms and workflow tools.
• Ability to understand existing processes and identify where technology can remove manual work.
• Strong problem-solving and troubleshooting skills.
• Ability to document technical processes clearly for non-technical users.
• Experience training teams and supporting the adoption of new systems.
• Strong attention to detail and an understanding of how systems need to work together reliably.

Requirements

• Highly proactive and self-directed.
• A strong problem solver.
• Comfortable working independently.
• Commercially minded and focused on practical outcomes.
• Able to communicate technical concepts clearly.
• Organised and detail-oriented.
• Comfortable working with non-technical team members.
• Willing to take ownership of systems once they are implemented.

Benefits

• Remote work flexibility.
• Engagement as an independent contractor.
• Competitive compensation range: $2,500 AUD - $3,000 AUD / Monthly.
• Alignment with AU business hours for collaboration.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).