[Hiring] Virtual Executive Associate @Valatam

Role Description

We are looking for a Virtual Executive Associate to provide reliable administrative, executive, and operational support to international clients in a fully remote environment. This role is ideal for an organized, detail-oriented, and proactive professional with 3–5 years of experience in administrative support, executive assistance, or virtual assistance.

• Help clients stay organized and productive by managing communications, maintaining records, coordinating administrative processes, organizing information, supporting research, and ensuring day-to-day tasks are completed accurately and on time.
• Comfortable working independently, managing multiple priorities, learning new systems quickly, and communicating professionally with clients, vendors, and internal teams.

Qualifications

• Fluent English (C1/C2) and Spanish.
• 3–5 years of professional experience in Executive Assistance, Administrative Assistance, Virtual Assistance, Administrative Operations, or a similar role.
• Experience providing administrative or operational support to executives, managers, teams, or business operations.
• Strong organizational skills and exceptional attention to detail.
• Experience with email management, document management, scheduling, data entry, reporting, and administrative coordination.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently in a remote environment.
• Strong problem-solving skills and adaptability when learning new tools, systems, and processes.
• Professional and dependable approach to client communication and confidential information.
• Quiet home office, stable internet connection (≥10 Mbps download / 2 Mbps upload), and a backup internet connection.
• Bachelor’s or Associate’s degree preferred.

Requirements

• Provide day-to-day administrative and virtual support to clients and their teams.
• Manage and organize emails, communications, documents, and digital information.
• Maintain accurate records, databases, and administrative documentation.
• Organize and manage files using Google Drive and other digital document-management tools.
• Perform data entry, reporting, and information-management tasks with a high level of accuracy.
• Support calendar management, scheduling, meeting coordination, and follow-up tasks as needed.
• Research information, organize findings, and prepare summaries or documentation.
• Assist with client, vendor, and internal communications in a professional and timely manner.
• Document processes and help maintain organized workflows and standard operating procedures.
• Support administrative projects and day-to-day business operations.
• Manage multiple priorities and deadlines while maintaining attention to detail.
• Perform other administrative or operational tasks related to client needs.

Benefits

• Hourly rate equivalent to USD $696–$1,044/month, based on experience.
• Annual pay increments.
• Discretionary client bonuses (80% of clients award year-end bonuses).
• 7 U.S. federal holidays + 4 paid PTO days.
• Monthly medical insurance stipend after meeting eligibility criteria.
• Birthday / Anniversary bonuses + Gym / Wellness allowance.
• Unlimited online fitness classes + company events and Christmas celebrations.