[Hiring] Virtual Assistant @24-MAG

Role Description

We are sharing a full-time opportunity for an experienced Virtual Assistant with strong expertise in administrative support, scheduling, vendor coordination, logistics, purchasing, and distributed-team operations. The role combines hands-on administrative execution with operational ownership. The successful candidate will manage:

• Scheduling
• Research
• Documentation
• Internal trackers
• Purchasing
• Vendors
• Expenses
• Onboarding support
• Gifting operations

They will anticipate needs and drive tasks through completion with minimal direction.

Qualifications

• 3+ years of experience in administrative support, operations, or a comparable role
• Strong organisation, attention to detail, and follow-through
• Excellent written and verbal communication skills
• High ownership and ability to work independently with limited direction
• Strong research and practical problem-solving ability
• Comfortable managing multiple priorities in a fast-moving environment
• Good judgement when handling sensitive information
• Experience in a startup, technology company, or distributed team is advantageous
• Experience with vendors, purchasing, shipping, logistics, or gifting is valuable
• Familiarity with Google Workspace, Slack, and project-management tools is beneficial
• Comfortable using AI tools to improve efficiency and automate repetitive tasks

Requirements

• Manage scheduling, research, documentation, records, and day-to-day administrative tasks
• Coordinate meetings, appointments, follow-ups, and team logistics
• Maintain internal trackers, checklists, and operational information
• Support onboarding and recurring team workflows
• Identify missing information, scheduling conflicts, or process gaps and resolve them proactively
• Source and coordinate vendors, suppliers, and service providers
• Manage purchasing, orders, shipping, deliveries, and related documentation
• Track expenses, reimbursements, timelines, and outstanding issues
• Manage gifting activities, including sourcing, personalisation, ordering, delivery, and budget tracking
• Resolve routine vendor or logistical issues independently
• Research vendors, products, services, and operational solutions
• Compare options and make practical recommendations
• Improve repetitive workflows and support automation where appropriate
• Communicate clearly with internal teams, clients, and external vendors
• Maintain strong follow-through and ensure deadlines and commitments are completed

Benefits

• Full-time engagement
• Fully remote
• Compensation: $15–$30/hour
• Work will involve administrative support, scheduling, vendor management, purchasing, logistics, expense coordination, onboarding, team support, and gifting operations
• Strong organisation, ownership, and follow-through are central to the role
• Responsibilities may involve internal teams, clients, vendors, and other external stakeholders
• Operational priorities, tools, vendors, and workflows may evolve based on business needs
• Work must be completed without using confidential, proprietary, personally identifiable, payment-related, client-sensitive, or otherwise restricted information belonging to any employer, client, vendor, team member, or other third party