[Hiring] Virtual Assistant @Dentons

Role Description

Dentons is seeking a proactive and highly organised Virtual Assistant to provide high-quality administrative, organisational and coordination support to Lawyers and Business Professionals across the Europe Region. You will help stakeholders manage their day-to-day activities efficiently, delivering timely support across calendar management, document production, meeting coordination and business services processes. Working with colleagues across multiple jurisdictions, you will contribute to a consistent, responsive and client-focused service.

Key Responsibilities

• Manage calendars, appointments, meetings, conferences and travel arrangements, including coordination across multiple time zones.
• Prepare itineraries, agendas, presentations, reports, spreadsheets and other business documentation.
• Draft, edit, format, proofread, translate and transcribe documents and correspondence, ensuring compliance with Firm standards.
• Monitor inboxes, support routine correspondence and coordinate follow-up actions to ensure administrative requests are completed on time.
• Maintain electronic filing and document-management systems, including Filesite and Dentons Direct, and support accurate record keeping.
• Coordinate with Business Services teams on processes relating to matter opening, conflict checks, billing and invoicing.
• Work with Risk, Finance, Billing, OGC, HR, BD and Marketing teams to facilitate timely completion of workflows and requests.
• Collaborate with other Virtual Assistants to maintain service continuity, balance workloads and provide cover during absences or peak periods.

Qualifications

• One to three years’ experience in an administrative, executive assistant, secretarial, coordination or business support role. Experience in a professional services, legal, corporate or international environment is preferred.
• Experience supporting multiple stakeholders, managing competing priorities and coordinating complex administrative processes.
• Strong Microsoft Outlook, Word, PowerPoint and Excel skills, together with document formatting and proofreading capabilities.
• Familiarity with document-management systems, virtual collaboration tools and remote working environments.
• Excellent communication, organisation, prioritisation and time-management skills, with a high level of attention to detail.
• A proactive, reliable and collaborative approach, with discretion, sound judgement and the ability to remain effective under pressure.
• A degree, or ongoing studies, in Law, Business Administration, Finance or a related discipline is preferred.

Benefits

• 5 weeks of vacation
• 3 sick days
• Meal allowance of CZK 110/day
• Home office allowance of CZK 4.70/hour
• Multisport card worth CZK 420 and/or Multipass card (Flexi pass) worth CZK 500 per month