[Hiring] Virtual Assistant @Pointr

Role Description

We are looking for a highly organized, proactive, and extremely responsive Virtual Assistant / Executive Assistant to support our CEO, with a strong focus on managing travel for our US-based managers, in a fast-paced, global environment. The most important part of this role is travel coordination / management.

• Manage and optimize the CEO’s calendar across multiple time zones (ET/UK), including prioritization, scheduling, rescheduling, and conflict resolution.
• Book and update flights, arrange accommodation, and organize pick-ups/transfers for the CEO; ideally also manage travel for all US-based managers.
• Coordinate internal and external meetings with executives, partners, and customers.
• Organize and manage executive travel (flights, hotels, transfers, itineraries, last-minute changes).
• Handle inbox/email support, including professional drafting and follow-ups.
• Support communication and coordination via Slack, WhatsApp, email, and calls.
• Assist with expense tracking, receipts, and basic administrative support.
• Handle urgent requests quickly and efficiently with strong attention to detail.

Qualifications

• Proven experience supporting senior executives as a Virtual Assistant / Executive Assistant.
• Strong experience with calendar management and scheduling across time zones.
• Strong experience in executive travel coordination (international travel preferred); experience managing travel for multiple executives at once.
• Excellent written and verbal communication skills in English.
• Highly responsive, reliable, and able to manage urgent last-minute changes.
• Strong organizational skills with close attention to detail.
• Availability aligned with Eastern Time Zone (ET) and/or UK Time Zone.

Requirements

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
• Slack / WhatsApp.
• Microsoft Teams / Zoom / Google Meet.
• Travel booking tools (Google Flights, Expedia, Booking.com, etc.).
• Brex (expense management & receipts).

Benefits

• $1,500 - $2,000 monthly salary.