[Hiring] Transaction Coordinator / Admin @Side

Role Description

All Limited Administrative Coordinators working with Side agents are expected to deliver exceptional service, which includes monitoring communications and responding promptly during standard business hours. Side's platform enables Administrative Coordinators and our service team to offer expanded services beyond what is traditionally available to agents, ensuring a superior and seamless experience.

Qualifications

• 3+ years as a Transaction Coordinator or Administrator
• Hands-on Transaction Coordinator experience in NY required
• 2+ years in a remote setting
• Ability to multi-task
• 2+ years in Real Estate industry
• Real Estate License required
• Experience in creating Board Packages and managing the process from beginning to end
• Strong knowledge and experience with Co-Op transactions

Requirements

• Partner or Associate to notify Admin TC of seller’s details in writing on the appointed form to create the exclusive listing agreement and all associated disclosures (forms from document library).
• Admin TC to confirm owner(s) of public record, download and upload proof to the Side app.
• Admin TC to create and circulate final documents for execution via DocUSign.
• Admin TC to upload final executed agreements and disclosures into Side App/Compliance Review.
• If we represent the seller, Admin TC to coordinate obtaining Offering Plan & Financials from the seller or purchase from the management company.
• Admin TC to enter listing information, including all digital assets, into the RLS and/or MLS.
• Admin TC to create a transaction memorandum (deal sheet) to send to the other agent and both attorneys.
• Admin TC to follow up with the attorney to ensure attorney has all documents necessary to produce a fully executed contract (includes due diligence materials).
• Admin TC to provide redlining assistance, upon request.
• Admin TC to create (or complete listing agent’s version) a transaction memorandum (deal sheet) to send to the other agent and both attorneys.
• Admin TC to collect and upload all required documents into Side App/Compliance Review Tool as they receive fully executed items.
• Admin TC to contact the buyer's lender (or agent if we rep the seller) to schedule appraisal/obtain appraisal date/time.
• Admin TC to continuously connect and follow up with lender/attorney/agent to make sure all parties are on the same page and tasks are completed on time.
• Admin TC to obtain final financing approval documents for closing and send to attorney (if we represent the buyer).
• Admin TC to order home warranty, if applicable.
• Once clear to close has been received from attorney, the Admin TC to coordinate the following:
• Confirm closing date with attorney
• Schedule final walk-through
• Arrange keys for closing
• Request broker demand to be sent to attorney once closing is scheduled
• Admin TC to work with agent and purchaser to collect materials to build the board package.
• Admin TC to enter information into BoardPackager or onto Board-required documents otherwise for agent’s review.
• Admin TC to coordinate delivery of board package to the board.
• Admin TC to coordinate buyer’s board interview once scheduled.
• After board approval, Admin TC to contact managing agent to get approval or denial letter.

Benefits

• Side is dedicated to working with the highest skilled people from the most inclusive talent pool feasible.
• We maintain that diversity in all aspects leads to positive change, solutions and innovation for our customers and career fulfillment for our employees.
• All qualified individuals are encouraged to apply!
• Side uses the E-Verify employment verification program.
• Our stewardship of the data of many of our customers means that a background and DRE license check is required to join Side.
• We will, nonetheless, consider qualified applicants with arrest and conviction records in accord with applicable law, including the San Francisco Fair Chance Ordinance.