[Hiring] Tender Manager @Hunt St

Role Description

The Tender Manager is one of three estimators on the team and owns the estimating, tendering and value management process end to end — the single point of accountability for getting a job from documentation through to signed contract, on time, with nothing falling through the cracks between design, pricing and construction.

This is a fully remote, offshore role. It is not client-facing and does not require site attendance — final client presentations, contract sign-off and handover to construction stay with the Director and Sydney Manager — but the Tender Manager sits in on every key meeting along the way and drives the process behind the scenes.

Key Responsibilities

• Documentation & tender readiness
  • Set up and maintain the job folder, file plans, and track exactly what's been received so nothing needs to be chased down.
  • Review plans and specifications for completeness before pricing starts, identify gaps and inconsistencies, and own the RFI register for documentation and design queries.
  • Act as gatekeeper: pricing does not start until the documentation is confirmed complete.
• Pre-tender coordination
  • Chair the pre-tender meeting, take minutes and issue actions.
  • Start and run the construction schedule in parallel with the estimate from this point onward.
• Estimating & proposal
  • Produce take-offs and pricing directly for jobs assigned to them — this is a genuine estimating role, not a review-only function.
  • Double-check the pre-submission checklist and RFI register are genuinely closed out on jobs estimated by the other Estimator, not rushed at the last minute.
  • Review the estimate against scope, drawings and quotes, and build the client proposal in parallel rather than sequentially.
  • Confirm readiness with the Director before any client presentation date is locked in.
  • Chair the pre-submission meeting.
• Post-tender changes & value management
  • Own this end to end: log every change or value-management item, create new revision folders, and track everything to close-out.
  • Action adjustments directly on jobs they estimated themselves; where the other Estimator built the original estimate, that Estimator makes the adjustment.
  • Prepare updated proposals for resubmission.
• Contract
  • Flag the job to the Office Manager once it's agreed in principle so contract details can be progressed.

What This Role Doesn't Cover

• Quote filing and tender administration — sits with the Tender Administrator.
• Drawing register maintenance — sits with the Estimator.
• Final client-facing sign-off, issuing the proposal, and handover to construction — sits with the Director and Sydney Manager.

Qualifications

• A genuine, strong estimator — someone who can take off and price a residential job accurately from scratch, not just review someone else's numbers.
• Extensive experience in estimating, tendering or pre-construction management in residential construction. High-end, architectural residential experience is essential.
• Proficient with PlanSwift and Excel — our core estimating tools.
• Proven ability to read plans and specifications closely enough to identify missing information and raise accurate, well-considered RFIs.
• Proficient using AI tools, particularly Claude, in day-to-day work — for tender review, RFI drafting, proposal compilation and similar tasks.
• Experience compiling formal client proposals — inclusions, exclusions and scope clarifications — alongside the estimate rather than after it.
• Comfortable chairing meetings and coordinating across design, estimating and admin functions, fully remote.
• Highly self-sufficient: comfortable taking full ownership of a job from documentation through to signed contract with minimal direction.
• Excellent written English and strong attention to detail — this work underpins contract documents.
• Comfortable working remotely and asynchronously with an Australian-based team.
• Genuine commercial understanding of residential construction — how pricing, margin and risk decisions get made, and how numbers need to be framed and structured so they land well when the Director or Sydney Manager present them to a client.
• Prior experience running your own business is highly regarded, though not essential — what matters is real commercial judgement, not just estimating accuracy.

What's on Offer

• Above-market remuneration for the right candidate — we are prepared to pay a premium for genuine seniority and high-end residential experience.
• A fully remote, long-term position with real autonomy and end-to-end ownership of the tender, estimate review and value management process.
• Direct exposure to premium architectural residential projects across two Australian states.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).