[Hiring] Tender Coordinator @Pinchin in Canada

Role Description

Join Pinchin as a Tender Coordinator and play an important role in supporting our pipeline of new business opportunities.

As a Tender Coordinator, you’ll play an important role in keeping our proposal process organized, responsive, and moving forward. Your work will help create a strong foundation for the team to focus on developing high-quality, competitive submissions.

• Monitor public and private procurement portals to identify relevant opportunities aligned with service lines, regions, and business priorities.
• Review, screen, categorize, and distribute opportunities to appropriate service leaders and stakeholders, highlighting priority and time-sensitive pursuits.
• Coordinate and track bid/no-bid decisions, follow up with stakeholders, and escalate opportunities requiring timely action.
• Maintain bid logs, opportunity records, and dashboards, tracking key deadlines, addenda, mandatory meetings, and submission requirements.
• Support proposal development by creating proposal shells, compliance checklists, standardized response frameworks, and corporate documentation packages.
• Maintain and organize proposal resources, including resumes, project profiles, staff biographies, certifications, corporate information, and supporting materials.
• Support proposal teams with document retrieval, content uploads, repository maintenance, archiving, and resume-site management.
• Manage procurement portal accounts and support related administrative requirements, including account maintenance and associated tracking.
• Gather and maintain procurement and proposal activity data, including pursuits, wins, losses, and hit rates, and prepare pipeline and activity reports for management and business development teams.

Qualifications

• Post-secondary education in Business, Marketing, Communications, Administration, or a related field.
• Experience supporting proposals, bids, tenders, procurement, or a similar coordination function is an asset.
• Familiarity with RFPs, RFQs, EOIs, bid/no-bid processes, and procurement terminology.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.
• Excellent attention to detail, with strong proofreading and document management skills.
• A proactive approach to follow-up, particularly around time-sensitive requirements and deadlines.
• Proactive and dependable, with the ability to follow up, identify time-sensitive requirements, and keep activities moving forward.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Benefits

• Competitive salaries and great benefits.
• Commitment to people and purpose.
• Mentoring and career development programs.
• Flexible workplace that supports work-life balance.
• Paid personal days.
• Minimum of three weeks of vacation to start.
• Reimbursement for professional memberships.
• Environmental and community involvement opportunities.
• Wellness spending account.
• Social activities and team events.
• Corporate hotel rates.