[Hiring] Subcontracts Administrator @Bristol Bay Construction Holdings LLC

Role Description

We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation.

The Subcontracts Administrator is responsible for:

• Issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications.
• Maintaining accurate contract documentation.
• Assisting with tracking prime contract information and ensuring completeness in our Intacct database.

Essential Duties & Responsibilities

• Audit subcontract agreement request package for funding and completeness and determine appropriate subcontract templates.
• Through Sage Intacct, issue and track subcontracts, purchase orders, consulting agreements, and modifications for multiple lines of business.
• With issuance of subcontract agreements, request additional required paperwork (bonds, insurance, SF1413’s, etc.).
• Maintain compliance module (insurance coverage, certified payroll, SF1413’s, etc.) within Intacct for subcontract documentation.
• Audit Job Setup Packages for new prime contract awards ensuring accuracy prior to setup in Sage Intacct.
• Request Payment and Performance Bonds and Certificates of Insurance for new prime awards.
• Track prime contract documentation in Intacct database.
• Request Payment and Performance Bonds.

Qualifications

• 5 years of hands-on procurement, purchasing, or contract administration.
• Familiarity with standard contract types (fixed price, Time and Material, Cost Plus) and regulatory frameworks (such as FAR/DFARS for defense and or government work).
• Federal contract management experience.
• Procurement/subcontracting experience (preferred).
• Thorough understanding of federal contracting, FAR, and FAR supplemental regulations.
• Excellent organizational, written, and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe.
• Experience with Sage Intacct (preferred).

Additional Qualifying Factors

• As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results.
• If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Necessary Physical Requirements

• Maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time.
• Most of the time is spent sitting in a comfortable position with frequent opportunity to move about.
• Regularly required to hear, talk, sit, and use hands and fingers to operate a keyboard and phone.
• Occasionally required to reach with hands and arms and lift, handle, or move objects weighing up to 40 pounds.
• Specific vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust vision.

Working Conditions

• The job is performed in an office setting with exposure to computer screens.
• Requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.
• Occasional travel may be required.

Benefits

• Medical, dental, and vision insurance.
• Health savings account and health reimbursement account.
• Flexible spending account.
• Employer paid life and disability insurance.
• 401(k) matching.
• Paid time off along with other essential benefits.