[Hiring] Sponsored Programs Support Center Specialist-Intermediate @UT Health San Antonio

Role Description

The position of Sponsored Programs Support Center Specialist - Intermediate will be responsible for working with assigned departments to perform pre-award sponsored program activities while delivering excellent customer service. This role is critical to supporting and enhancing UT Health SA's research and sponsored programs mission.

• Proactively communicates internal submission deadlines and sponsor due dates to PIs.
• Coordinates all proposal submissions, including sub award proposal components, for PIs within their assigned portfolio.
• Ensures proposal is entered into Cayuse or other submission system as applicable, prior to routing to OSP in accordance with established internal deadlines.
• Revises and updates proposals after the OSP reviews.
• Coordinates preparation and review of JIT information (e.g., IRB approval, IACUC approval, etc.).
• Assists PI with completing Research Performance Progress Report (RPPR) and other progress report submissions.
• Prepares and submits to the reporting office transfer grant applications for new incoming faculty.
• Supports Principal Investigators (PIs) in understanding sponsored program administration, policies, and compliance on an ongoing basis.
• Coordinates the routing of industry clinical trial budgets and agreements to the Clinical Trials Office and the OSP.
• Reviews awarded budget compared to proposal budget, appropriate compliance documentation, etc.
• Coordinates payroll appointments with departmental personnel for sponsored programs.
• Submits requests for award extensions, revisions, carry forward, etc. to OSP.
• Reviews and processes monthly EA-Grants Review and Analysis certifications for all assigned investigators.
• Reports award spend rate periodically and manages award close outs at least 120, 90, 60, and 30 days from end date.
• Reviews expenditures monthly and confirms expenses posted to the general ledger are appropriate.
• Prepares invoices for the Office of Sponsored Programs (OSP) approval for milestone based or complex sponsor invoices.
• Supports the OSP with financial reporting reconciliation and validation of report prior to submission to sponsor.
• Assists with development and submission program reviews and other activities related to the grant.
• Attends regular meetings, training sessions, and professional development workshops as requested.

Qualifications

• General knowledge and understanding of the administrative and compliance components of a proposal.
• General knowledge of applicable federal, state, and other sponsor regulations related to sponsored programs.
• Experience working with sponsored program proposal development and financial administration software applications.
• Ability to work independently in a team environment, take ownership of the resolution of problems, and manage conflicting responsibilities.
• Capability to work with all types of sponsored programs including training, public service, and basic science and clinical research.
• Attention to detail, problem-solving, and ability to prioritize multiple projects and responsibilities.
• Analytical and problem-solving skills, including experience examining and analyzing financial transactions.

Requirements

• Bachelor’s degree is required.

Benefits

• UT SELECT Medical insurance offered free for employees.
• Three dental insurance plan options available through Delta Dental Insurance Company.
• Fully insured Vision Care benefits offered by Superior Vision Services.
• Disability Insurance provides income if a non-work related illness or injury prevents you from working.
• Flexible spending accounts (FSAs) to set aside money for qualifying expenses.
• Eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP).
• A generous leave program with multiple paid leave options.
• Employees enjoy a range of discounts on services, tickets, and gym membership.

Company Description

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery, and healthcare within one visionary institution. UT San Antonio serves approximately 42,000 students in 320 academic programs.