[Hiring] Services Specialist Estimator @Scale-X Solutions

Role Description

The Company is seeking an experienced Services Specialist Estimator / Quantity Surveyor to support a project in Queensland from a remote location overseas. The role covers the services trades, including mechanical, electrical, hydraulic, and fire services, and involves generating detailed Bills of Quantities from contract and current issue documentation, all coordinated electronically with the Queensland project team.

A core function of this role is to generate a detailed Bill of Quantities for comparison between the Company’s Head Contract Documentation and the current issue (amended) documentation, identifying all differences in design, quantity, and scope to support Head Contract variation submissions.

The role also involves generating a Bill of Quantities from each subcontractor’s contract documentation and comparing it against the current issue documentation, to confirm the subcontractor’s contracted scope remains properly coordinated with the current design and to support the assessment of subcontractor variation quantities.

Key Responsibilities

• Bill of Quantities Generation, Head Contract
  • Generate detailed Bills of Quantities from the Company’s Head Contract Documentation across mechanical, electrical, hydraulic, and fire services scope.
  • Generate detailed Bills of Quantities from the current issue (amended) documentation for the same scope.
  • Compare the two Bills of Quantities to identify all differences in design, quantity, and scope between the Head Contract Documentation and current documentation.
  • Prepare detailed reports outlining these differences to support Head Contract variation submissions.
  • Provide clear, well substantiated supporting documentation to the Contracts Administration team for Head Contract variation claims and negotiations.
• Bill of Quantities Generation, Subcontractor Documentation
  • Generate detailed Bills of Quantities from each subcontractor’s contract documentation across services trades.
  • Compare subcontractor contract documentation against the current issue documentation to confirm quantities and scope remain properly coordinated.
  • Identify and report any discrepancies between a subcontractor’s contracted scope and current documentation, supporting the assessment of subcontractor variation claims and quantities.
  • Flag coordination gaps between subcontractor contract documentation and current documentation to the Contracts Administration team.
• Project Coordination
  • Liaise with consultants, services subcontractors, and site teams to clarify quantity and scope requirements.
  • Coordinate with the Company’s services subcontractors and consultants to resolve documentation discrepancies and design revisions.
• Progress Monitoring
  • Track project milestones and identify potential documentation or quantity risks across services trades.
  • Prepare periodic Bill of Quantities comparison and variance reports.
  • Communicate documentation and quantity updates to internal teams.
  • Recommend solutions to resolve discrepancies and maintain project timelines.
• Quality and Compliance
  • Ensure Bill of Quantities generation and comparison activities comply with project specifications and company procedures.
  • Support continuous improvement initiatives within estimating processes.
  • Maintain accurate Bills of Quantities, comparison reports, and project documentation.

Remote Working Requirements

• Must maintain a minimum of 4 to 5 hours of overlap with Queensland business hours (AEST) each working day for meetings, coordination calls, and query turnaround.
• Reliable high speed internet connection and a suitable home office setup capable of supporting video calls, large drawing files, and cloud based document access.
• Comfortable working across Procore, Bluebeam Revu, and Microsoft 365 and SharePoint for receiving drawings and contract documentation, and collaborating with the Queensland team in real time.
• Responsive written and verbal communication in English, given the reliance on remote coordination rather than in person site presence.
• Availability for periodic video meetings with the Contracts Administration and site teams, scheduled to suit the Queensland time zone.

Qualifications

• Diploma or Bachelor’s degree in Quantity Surveying, Construction Management, Engineering, or a related field (preferred).
• Minimum of 3 years of experience in services estimating or quantity surveying within construction, with mechanical, electrical, or hydraulic exposure (hard requirement).
• Strong understanding of mechanical, electrical, and hydraulic services installation processes.
• Experience interpreting services drawings, specifications, and contract documentation.
• Demonstrated experience preparing Bills of Quantities and comparing contract documentation to identify scope and quantity differences.
• Excellent organisational, analytical, and communication skills.
• Ability to manage multiple projects simultaneously.

Preferred Qualifications

• Experience working with commercial, residential, industrial, or infrastructure construction projects.
• Familiarity with Australian Standards for mechanical, electrical, hydraulic, and fire services.
• Experience assessing subcontractor variations or claims within a Head Contract environment.
• Prior exposure to Head Contract administration, variation submissions, or subcontractor scope reconciliation is highly regarded.

Technical Skills

• Estimating and Quantity Surveying
  • Microsoft Excel (Advanced), essential for Bill of Quantities building, comparison, and reconciliation.
  • Bluebeam Revu, used for drawing markup, takeoff, and document comparison.
  • Microsoft Project or Primavera P6 (an advantage, not essential).
• Construction Software
  • Procore (preferred).
  • AutoCAD (basic understanding).
  • Services estimating or takeoff software, such as Planswift, On Screen Takeoff, or ProEst (an advantage).
  • Autodesk Construction Cloud (preferred).