[Hiring] Senior Subcontracts Administrator @Constellis

Role Description

Position is responsible for preparing, reviewing, issuing and monitoring bid documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing subcontract documents; and monitoring the performance of subcontractors. Additional duties may include developing, implementing and reviewing subcontracting plans for pre-award, post-award and price analysis.

• Review Work Package Specifications received.
• Generate bid packages consisting of RFP's, RFQ's and Bills of Material (BOM).
• Fairly and openly solicit bids from both large and small subcontractors.
• Coordinate small business bids with the SBLO.
• Analyze subcontractor proposals and provide fact-supported subcontractor recommendations for management review and approval.
• Coordinate Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development.
• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines.
• Ensure all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements.
• Participate in the development and documentation of the vendor database.
• Participate in regular supplier reviews and ratings.
• Vet vendors for inclusion in the approved vendor/subcontractor database.
• Work closely with Export Compliance, Legal, Risk Management and Finance.
• Negotiate and generate purchase orders for subcontract materials and/or services.
• Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions.
• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels.
• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment.
• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors.
• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents.
• Convey documentation of solicitation and quotes to the SBLO as required confirming compliance with small business requirements.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Five years of responsible technical and/or professional experience in subcontract administration, procurement, contracts, program management, accounting, or comparable required.
• Experience in O&M subcontract management.
• Experience with GSA schedules a plus.
• Experience with Costpoint a plus.
• Experience in personnel management preferred.
• Advanced proficiency with MS Office required.
• Effective oral and written communication skills with all levels of the organization.
• Strong organizational skills with the ability to manage time and multiple priorities to completion.
• Problem solving skills with an analytical thought process.
• Ability to adapt to a rapidly changing environment.
• Work is typically based in a busy office environment and subject to frequent interruptions.

Benefits

• Constellis offers a comprehensive, total rewards package that includes competitive compensation.
• A flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.