[Hiring] Senior Lease Auditor @Colliers International

Role Description

The Senior Lease Auditor is part of the Lease Administration/Audit team and will have entry-level skills in all areas of managing and performing lease audits related to OPEX, CAM, RET, Insurance, and Utilities.

In this role, you will:

• Be familiar with pre-audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.).
• Have strong knowledge of commercial lease language and ability to interpret provisions related to landlord’s rights to pass through certain expenses to tenants.
• Understand and apply concepts related to Proportionate Share’s, Management and Administrative fees, Base Years, Gross up provisions, CAP’s, amortization of capital expenditures, GLA, GLOA, Co-Tenancy, among other lease provisions.
• Possess strong knowledge and understanding regarding the idiosyncrasies of different lease types such as commercial, retail, medical, and industrial.
• Have a basic understanding of Stark Laws as it relates to medical clients.
• Communicate effectively and sensitively with landlord representatives to request appropriate backup documentation to support the annual statements.
• Follow up with landlords on a timely basis until any open audit and/or dispute resolution is completed to the satisfaction of the client.
• Review and understand information provided by landlords such as General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc.
• Be informed regarding industry trends and geographical nuances in dealing with all lease and property types.
• Perform detailed analysis of expenses charged using standardized checklists and year-over-year variance worksheets.
• Work closely with Lease Analysts who may be assigned to client accounts in communicating audit progress.
• Prepare final analysis and clearly articulate the Summary of Findings for each audit performed.
• Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts.
• Maintain audit files/records and detail tracking of audits in process, status, dates, and details regarding landlord communications, outstanding matters, closed audits, and any realized savings.
• Regularly report status to internal management.
• Interface with all landlord representatives on complex audit/lease issues (Landlord, Owner, Manager, Accountant, Legal, Risk, etc.).
• Work with others in all in-depth aspects of performing lease audits for all lease types (NNN, Base Year, etc.).
• Be highly performance-driven and able to process a high number of pre-audits annually.
• Oversee maintenance of account processes and playbooks working closely with Operations Director.
• Learn how to reconcile client accounts for payments made related to OPEX, CAM, Tax.
• Work with internal international teams on joint audits.
• Provide quality control reviews of Lease Auditor’s work and assist with any disputes that were not addressed.
• Understand the dynamics of working as a 3rd party auditor with a company that also provides other service lines.
• Research Tax websites for GIS/parcel maps and communicate with taxing authorities for more in-depth information for review.

Qualifications

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Working experience with commercial real estate database applications such as ProLease, Harbor Flex, or CoStar and accounting software such as MRI or Yardi or other lease management database systems helpful.
• At least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting, or property management fields.
• Experience working in either (or both) the Landlord or Tenant sector.

Requirements

• Exemplary business/work ethics, professionalism, and integrity.
• Extremely detail-oriented with strong organizational, interpersonal, and communication skills.
• Ability to work calmly in high-pressure situations with the ability to multi-task.

Benefits

• Employer subsidized medical benefits including RX, dental, vision.
• Employer paid basic life/AD&D insurance and short-term/long-term disability.
• 401k plan with employer match.
• 10 days of sick leave and a minimum of 15 days vacation annually.
• 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave after successful completion of 90 days of employment.
• Eligibility for different or additional benefits under applicable state law.
• This position is eligible for an annual bonus based on company and individual performance.