[Hiring] Senior Executive Assistant @New Left Accelerator

Role Description

NLA is seeking a highly organized, thoughtful, and proactive Senior Executive Assistant. This is a full-time position that will provide dedicated, high-level support to the Executive Director, including:

• Extensive calendar management
• Board logistics
• Executive communications
• Project management

This position will serve as a key operational and communications partner to the Executive Director, helping manage priorities, coordinating travel and engagements, preparing communications and meeting materials, and ensuring follow-through. We are seeking candidates with significant experience, particularly within multi-entity, nonprofit movement-building organizations. We are a remote (U.S.-based) organization. Proximity to the Bay Area in California is preferred.

Responsibilities

• ED & Leadership Team Project Management
  • Act as an accountability partner with the ED, monitoring and managing pending projects and follow up to ensure execution.
  • Maintain an action-item tracker and support the Executive Director with proactive follow up.
  • Support or lead special projects and project management assignments as directed by senior leadership.
  • Provide thought partnership and creative solutions to address challenges as they arise.
  • Develop and maintain systems to track the ED's priorities, commitments, decisions, deadlines, correspondence, and action items.
  • Provide technology and project management systems support for the ED.
  • Meeting note-taking and organization.
  • Help the ED with preparation, organization, and follow-up on supervisory processes.
  • Ensure all contracts, agreements, and engagements follow the proper signatory process.
  • Track ED expenses and submit receipts and reimbursements as needed in accordance with NLA policies.
• Communications Support
  • Serve as a central coordination point for the ED, facilitating communication and follow-through among executive leadership, staff, board members, and external stakeholders.
  • Track ED’s email and serve as a liaison for communications.
  • Serve as the final copy editor for all communications from the office of the ED.
  • Ensure confidentiality of all sensitive information held by executive leadership.
• Board Meeting Support
  • Support the Executive Director and COO in Board management.
  • Draft Board meeting agendas at the direction of the ED and Board Chair.
  • Schedule all Board meetings and coordinate calendars, logistics, and meeting location/technology.
  • Gather, compile, and format all materials needed for Board meetings.
  • Take Board meeting minutes and coordinate review/finalization.
  • Track Board action items and follow up with owners as needed.
• Calendar Management & Engagement Support
  • Oversee conference schedule and keep registrations updates along with project managing travel timelines.
  • Prepare the ED for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents.
  • Ensure tracking and follow-through of action items from meetings.
  • Support the logistics for meetings with key partners.
  • Manage the Executive Director’s calendar, prioritizing time in alignment with organizational priorities.
  • Organize ED travel.
  • Support leadership team events and retreat planning.

Qualifications

• At least 8 years of relevant experience supporting nonprofit executive leaders and boards.
• Experience with multi-entity and/or state-based movement organizations.
• Excellent project management skills.
• Strong organizational skills and the ability to manage time, priorities, and resources effectively.
• Experience designing and maintaining processes and systems using collaborative tools.
• Excellent interpersonal and written communication skills.
• High emotional intelligence and an empathetic approach to relationship-building.
• Flexibility and adaptability.
• Proactive problem-solving skills.
• Ability and willingness to work in an emergent environment of a growing start-up nonprofit.
• Skilled at managing complex calendars and coordinating meetings across time zones.
• Experienced in arranging transportation, lodging, and itineraries.
• Experience planning, leading, and facilitating meetings.

Requirements

• Remote, U.S.-based (applicants must reside and be able to legally work in the United States).
• Some domestic travel (approximately 2-5 times per year).

Benefits

• 100% employer-paid medical insurance.
• Dental and vision insurance covered at 75%.
• 50% employer-paid insurance coverage for all dependents.
• Employer-paid short-term disability and life insurance.
• FSA/HSA accounts.
• Flexible paid time off, including vacation and sick time, 11 paid holidays, 1-week summer break, and 1-week winter break.
• Professional development funding.
• Monthly work-from-home technology stipend.
• Retirement plan with up to 4% employer matching.