[Hiring] Senior Contract Support Specialist @Chenega Government Mission Solutions

Role Description

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Government Mission Solutions, LLC., a Chenega Professional Services’ company, is looking for a Senior Contract Support Specialist to support the Food and Drug Administration Office of Acquisition and Grant Services. In this role, the Senior Contract Support Specialist shall assist in the day-to-day operations and provide support to OAGS acquisition personnel. This includes, but is not limited to:

• Maintenance of acquisition files
• Development of documentation for contracts and purchase orders
• Working as a liaison between FDA program office personnel and vendors
• Supporting Contract Specialists and Contracting Officers when necessary

Work Location: This position is remote but may require occasional reporting to the FDA Silver Springs, MD office upon special request from the FDA Contracting Officer Representative (COR), Branch Chief, or Team Lead.

Responsibilities

• Develop Statements of Work (SOWs) and other technical documentation/specifications to ensure compliance with Federal statutes, regulations, FDA staff manual guides (SMGs), and FDA policies.
• Review plans and specifications for restrictive, subjective, and/or ambiguous requirements and resolve problems and conditions requiring clarification and, if needed, appropriate corrective action.
• Analyze the impact of the current economic climate within the supply, service, construction, IT, and A-E industries for appropriate procurement action.
• Obtain necessary pre-solicitation approvals and clearances from USDA, OMB, General Services Administration, Department of Labor, Small Business Administration, and other agencies, states, and regulatory authorities.
• Input assigned requisition data into OAGS’ PSC Workload Module (Acquisition Lifecycle Platform (ALP)) on a weekly basis.
• Process procurements with various dollar thresholds, size, and complexity; advertising requirements, obtain quotations/proposals from vendors, and analyze responses; prepare purchase orders and supporting documentation for the file.
• Prepare special provisions and clauses; formulate proposal preparation instructions and evaluation criteria for complex contracts; evaluate and rate the proposals of competing offers to recommend how the competitive range should be determined.
• Provide a full range of contract scheduling, development, administration, and termination services.
• Maintain current acquisition plans, milestone charts, and related schedules to ensure adequate resources are available to meet the Government need(s).
• Participate in presolicitation planning and coordinate with Government officials to develop a solicitation package, including the design of special provisions and clauses that incorporate the acquisition strategy.
• Process administration actions including modifications, processing of vouchers/invoices for payment, and monitoring contractor progress.
• Ensure that assigned procurement actions meet the established deadlines as outlined in the OAGS Service Level Agreements.
• Maintain and update various contract files.
• Perform special assignments and projects as tasked.
• Complete various procurement reports, monitor accordingly, and summarize.
• Respond to inquiries on the status of various procurement actions.
• Research various regulatory sources in the fulfillment of assigned requirements.
• Respond to FDA program office personnel and vendor questions and complaints.
• Perform related work as required.
• Attend training courses as directed and sponsored by the Government.

Contract Acquisition Support

• Assist in preparing contract actions per the procedures detailed in Section 2.3, including acquisitions that exceed Simplified Acquisition Threshold (SAT) and task orders/delivery orders issued under existing contracts.
• Remain in compliance with the FAR, HHS Acquisition Regulations (HHSAR), requisite FDA staff manual guides, and policies specified in each ITO.
• Comply with the Service Level Agreements (SLA) times for contracts.

Simplified Acquisition Support

• Assist in preparing simplified acquisitions per the procedures detailed in Section 2.3, including purchase orders issued up to the SAT and GSA and GWAC orders.
• Remain in compliance with the FAR, requisite FDA staff manual guides, and policies specified in each ITO.
• Comply with the Service Level Agreements (SLA) times for simplified acquisitions.

Qualifications

• Background Check – successful completion of background and drug screening.
• Five (5) years of contract work experience based on the Federal Government acquisition work experience based on the Contract Specialist (GS-1102) Qualification Standard.
• A Baccalaureate degree from an accredited institution and 24 semester hours of business-related college courses.
• Provide advanced support and assistance in all areas of Federal Acquisition Regulation (FAR) based Federal procurement.
• Experience in automated systems and software applications including Microsoft Word, Excel, Outlook, SharePoint, Adobe Acrobat, and teleconference applications.
• Provide on-site supervision across all task orders for all contracted staff.
• Extensive knowledge and experience with PRISM.
• Strong communication skills; written and verbal.

Preferred Qualifications

• Prior experience with FDA or DHHS.
• Knowledge and experience with ALP.
• Ability to train other team members.

Teleworking Permitted?

Yes

Teleworking Details

Hybrid reporting - predominantly Telework