[Hiring] Senior Administrative Assistant @BeiGene

Role Description

The Senior Administrative Assistant is responsible for providing high quality and proactive administrative support to assigned functions. This role will independently perform a wide range of operational activities, with the objective of supporting the functions’ day-to-day operations. Key responsibilities include:

• Coordinating and managing complex daily calendars.
• Coordinating and logistical planning of meetings and events.
• Domestic and international travel arrangements.
• Scheduling candidate interviews.
• Maintaining office supplies.
• Other responsibilities as assigned.

Support the function by actively managing administrative/project support and coordinating group travel arrangements (domestic and international).

• Provide day-to-day administrative support to the VP and ED within the function, including complex calendar management, meeting scheduling, and travel arrangements.
• Understand business priorities and proactively streamline administrative workflows.
• Organize and schedule meetings (e.g., townhalls, off-sites, cross-functional meetings) with a focus on budget control and feedback for improvements.
• Work with vendors and the procurement team on vendor onboarding, purchase requisitions, and invoice follow-up.
• Process expense reports and reconcile corporate credit card charges.
• Coordinate and send communications on behalf of the executive, maintaining various records and documents.
• Ensure confidentiality of all communications and documentation.
• Schedule and coordinate candidate interviews; arrange travel for out-of-state candidates.
• Coordinate onboarding process and plan for new employees, including equipment setup and meetings.
• Greet and coordinate orientation for new employees.
• Build and maintain internal cross-functional relationships.
• Provide general support to visitors.
• Participate in planning and execution of company events; coordinate catering for meetings and events.
• Be flexible to take on other emerging assignments as necessary.

Qualifications

• Minimum of 5+ years’ experience assisting high level leaders; multiple disciplines a plus.
• Extensive experience in efficient multi-tasking between business partners and priorities.
• Ability to independently work in an ambiguous yet fast-paced environment.
• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.
• Demonstrated ability to relate well with all levels of management and peers.
• A positive can-do attitude.
• High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, and MS Teams.
• Bachelor’s degree required.

Requirements

• Fosters Teamwork.
• Provides and Solicits Honest and Actionable Feedback.
• Self-Awareness.
• Acts Inclusively.
• Demonstrates Initiative.
• Entrepreneurial Mindset.
• Continuous Learning.
• Embraces Change.
• Results-Oriented.
• Analytical Thinking/Data Analysis.
• Financial Excellence.
• Communicates with Clarity.

Benefits

• Salary Range: $36.68 - $45.68 per hour.
• Participation in annual bonus plan for non-commercial roles.
• Incentive compensation plan for commercial roles.
• Opportunity to own shares of BeOne Medicines Ltd. stock.
• Comprehensive benefits package including Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.