[Hiring] RFP Analyst @Embrace Software Inc.

Role Description

This is a remote position.

We are hiring an RFP Analyst in India, within Embrace Shared Services (ESS), to find, sort and track US government RFPs and RFIs for Fairfax Software. Fairfax sells payment processing, document capture and AI document processing to state and local government.

Over the last three years our feeds carried about 850 open solicitations in and around our space. About 60% were out of scope. Roughly 45 a year fit our core products and another 65 are adjacent. We plan to bid 22 in 2027, about double today.

The job is to make sure none of the good ones are missed, and that each reaches the Bid Manager early, tagged and ranked. The work starts with Fairfax. Over time the same approach will cover other Embrace companies that sell to US government.

What you'll do

• Watch the market every day.
• Monitor GovSpend, BidNet, state and county procurement portals, and agency notices for RFPs, RFIs, pre-solicitations, sole-source notices and contract renewals.
• Match opportunities to what we sell.
• Read each solicitation's scope and requirements and tag it by product fit (core, adjacent, out of scope), state, agency and department type: state revenue, county treasurer and clerk, state agency, city, court.
• Keep the keyword library current.
• Maintain the terms we use to find and score opportunities, and tune them as you see what we miss and what we bid on.
• Keep one clean master list.
• Track contract expirations.
• Build the calendar of incumbent contracts coming up for renewal or rebid, so we see opportunities 12–24 months before the RFP.
• Prepare the weekly bid/no-bid list.
• Record what happens.

Qualifications

• 2–5 years in research or analysis, ideally on US RFPs, bid tracking, or market research for US clients.
• Strong reading of long documents.
• Good with data.
• Comfortable with AI tools for search, summarizing and classification.
• Clear written English.
• Willing to work part of your day on US Eastern time.

Requirements

• Experience with GovSpend, BidNet or similar US bid databases (nice to have).
• Some understanding of how US state and local government buys (nice to have).

Benefits

• Competitive salary commensurate with experience.
• Opportunities for career advancement and professional development.
• Experience collaborating with a diverse, global team within a remote work setting.