[Hiring] Relief Staffing Coordinator @Community Kinders Plus

Role Description

Community Kinders Plus (CKP) is seeking a highly organised and responsive Relief Staffing Coordinator to support our kindergarten services during after-hours periods. This is a critical operational role ensuring that educator absences are filled efficiently, maintaining staffing ratios, compliance, and continuity of high-quality early childhood education across our network.

Working remotely (with occasional in-person training/meetings), you will coordinate relief educators and teachers to ensure all services are appropriately staffed for the following day. You’ll play a key role in workforce coordination, compliance, and operational continuity across CKP’s network of kindergartens.

Key Responsibilities

• Relief Staff Coordination
  • Coordinate relief educators and teachers to cover staff absences
  • Review leave notifications and staffing requirements
  • Contact and schedule appropriately qualified relief staff
  • Prepare and maintain daily staffing schedules
• Workforce Administration
  • Maintain and update the relief staff database
  • Track staff availability and utilisation
  • Ensure all relief staff hold required qualifications and clearances
• Communication & Coordination
  • Liaise with kindergarten leaders regarding staffing needs
  • Communicate placements, expectations, and logistics to staff
  • Provide clear and timely updates to all stakeholders
• Compliance & Reporting
  • Ensure educator-to-child ratios are met across all services
  • Maintain accurate staffing records and reports
  • Identify and escalate workforce gaps or recurring issues
• Adhoc Tasks
  • Support Adhoc administrative tasks as directed

Qualifications

• Experience in administration, rostering, HR, or workforce coordination preferred
• Strong scheduling and organisational capability
• Ability to manage multiple requests simultaneously
• Excellent communication and problem-solving skills
• High attention to detail and accuracy
• Comfortable using systems, spreadsheets, and communication tools
• Ability to work independently and make quick decisions

Personal Attributes

• Reliable and accountable
• Calm and solutions-focused under pressure
• Clear and professional communicator
• Collaborative and supportive in approach

Key Performance Outcomes

• 95%+ of shifts filled prior to service start
• Response to staffing requests within 30 minutes
• 100% compliance with staffing ratios
• Accurate and up-to-date staffing records
• Increased utilisation of CKP’s internal relief staff pool

How to Apply

Please submit your CV and a brief cover letter outlining your experience and availability.