[Hiring] Public Sector Proposal Coordinator @Parallel Works

Role Description

Parallel Works is hiring a Public Sector Proposal Coordinator to work the flow of Federal, state, and local opportunities and turn the ones we bid into submitted responses. The role screens solicitations, builds compliance matrices, drafts and assembles responses to requests for information, sources sought notices, requests for proposal, and quotes, and prepares the submittal package.

We want someone who uses AI tooling hard, as the default way the work gets done. The point is to raise how many pursuits we can put out, and this role owns that number.

The counterweight is verification. Every AI-drafted section gets a human edit and a fact check before it reaches a Government reader. The role reports to the Director of Operations, who sends every response.

What you will do

• Opportunity review: work the daily flow from SAM.gov, agency portals, and our internal scoring tool, and give each one a recommendation: bid, no bid, or watch.
• Build the AI workflow: own the prompts, templates, and content library that turn a solicitation into a working draft, and keep improving them as the tools change.
• Compliance matrices: break a solicitation into instructions, evaluation criteria, and submission requirements, and track every requirement to the section that answers it.
• Drafting and assembly: generate first-draft narrative, edit it to our standard, and assemble volumes to the required page limits, fonts, and file naming.
• Verification: confirm every claim against a source: accreditation status, platform capability, past performance detail, pricing inputs.
• Submittal and registrations: build the submission package, run the checklist, keep SAM.gov and portal registrations current, complete each solicitation's representations and certifications, and record receipt after it goes out.

Qualifications

• 1 to 3 years in proposal coordination, contracts administration, bids and tenders, or technical writing. A strong new graduate who clears the AI and writing bars counts.
• Precision on instructions: page limits, fonts, file naming, and deadlines are pass or fail.
• United States citizenship, since the role handles controlled unclassified solicitation material and Government submission portals.

Preferred Qualifications

• Exposure to Federal procurement: SAM.gov, sources sought notices, requests for information, GSA schedules, or NASA SEWP.
• Time in a proposal shop, a contracts office, or a university grants office.
• Scripting or automation, for example Python, for document assembly or AI workflows.
• Enough technical background to judge whether a technical volume answers the question asked.
• Familiarity with compliance matrices, capture processes, or color team reviews.

Benefits

• Medical, vision, and dental coverage.
• A 401(k) with company match.
• Short term disability.
• Generous paid vacation and sick time.

Equal Employment Opportunity

Parallel Works is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.