[Hiring] Proposal Coordinator @EOC Group

Role Description

The Proposal Coordinator II independently manages small to mid-size proposals and supports larger pursuits. This role is responsible for coordination, compliance tracking, and schedule management, with increasing involvement in content development and proposal organization.

• Supports coordination and production of small to mid-size proposals from initiation through submission.
• Develops proposal schedules, outlines, and compliance matrices.
• Tracks progress and ensures deadlines are met across contributors.
• Coordinates with technical staff to gather and refine proposal content.
• Reviews content for responsiveness, clarity, and alignment with requirements.
• Identifies compliance gaps and drives resolution.
• Oversees internal reviews, version control, and incorporation of comments.
• Coordinates proposal production and submission logistics.
• Supports training and mentoring of Proposal Coordinator I staff.
• Maintains regular and punctual attendance at work and meetings.
• Supports, actively participates, and acts in accordance with Wright’s and Eocene Environmental Group’s culture of safety and employee ownership.
• Complies with applicable federal, state, and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures.

Qualifications

• Strong project management and organizational skills.
• Ability to manage multiple proposals simultaneously.
• Working knowledge of proposal development processes and compliance requirements.
• Experience coordinating cross-functional teams, facilitating clear communication between technical staff, leadership, and support roles to ensure alignment, accountability, and timely delivery.
• Ability to proactively identify risks, gaps, and coordination challenges, and independently implement effective solutions to maintain schedule, compliance, and overall proposal quality.
• Advanced proficiency in evaluating, refining, and strengthening written content to ensure clarity, consistency, compliance, and overall quality of deliverables.
• Advanced proficiency in Microsoft Office and document management.
• Intermediate-level proficiency in Adobe InDesign.

Requirements

• Bachelor’s degree in business, communications, marketing, or related field (or equivalent experience).
• Minimum 3 - 5 years of relevant experience in writing, editing, proposals, marketing, sales, business development, or communications.
• Language Requirements: English - Read, Write, Speak.
• Travel Requirements: Occasional (up to 5%).

Benefits

• Equal employment opportunities to all employees and applicants for employment.
• Prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.