[Hiring] Proposals Coordinator @QPS Holdings, LLC

Role Description

QPS is seeking an experienced Proposals Coordinator to help keep our Lab Services proposals accurate, organized, and on time. You’ll work with Technical Operations, Business Development, Finance, and our Global Proposal Office (GPO) to coordinate proposals and budgets from the initial request through award. This role also includes mentoring colleagues and coordinating team workloads, although it has no direct reports.

Support Proposal Office management in coordinating daily activities, team workloads, and priorities to meet deadlines and client requirements in our fast-paced environment.

• Oversee proposal and budget review, finalization, and delivery, ensuring consistency with QPS standards, procedures, and templates.
• Work with clients and internal teams to resolve questions, address issues, and keep proposals moving, involving management when needed.
• Maintain Salesforce and other shared repositories for proposals and purchase orders, ensuring records are accurate and current.
• Support purchase order receipt and acknowledgment through Ariba or Coupa, award-tracking, and handoffs to Finance.
• Help Business Development colleagues navigate proposal processes and related systems.
• Serve as a resource for colleagues, share guidance, and assist management with tracking team performance and improving proposal quality, efficiency, and turnaround times.

Qualifications

• Relevant education and extensive experience in proposals, sales, customer service, or project management (or a combination of related experience) within CROs, clinical research, or regulated laboratory environments; 10+ years preferred.
• An advanced degree in Science, Business, or a related field, preferred.
• Strong knowledge of proposal processes from request through award, with experience coordinating complex proposals across teams and locations.
• Clear communication, strong organizational skills, attention to detail, and a practical approach to solving problems.
• Sound judgment in responding to requests, adapting to different teams’ working practices, and determining when to act, seek clarification, or confirm next steps.
• The ability to manage competing priorities in a fast-paced environment, mentor colleagues, and gain cooperation across departments.
• Proficiency with Microsoft Office and comfort working with proposal, CRM (Salesforce preferred), and purchasing systems.

Benefits

• Opportunities for learning, professional development, and career growth.
• Performance-linked bonuses and merit increases.
• Benefits including a company-matched 401(k), company-sponsored Life/AD&D insurance, and short- and long-term disability coverage.
• Meaningful work supporting drug development in a collaborative global organization.

Company Description

QPS helps pharmaceutical, biotechnology, and medical device companies advance drug development through laboratory and clinical research services. We offer a collaborative, friendly environment where colleagues contribute to improving human health while developing their own careers.