[Hiring] Program Administrative Assistant @Mothers to Daughters

Role Description

Join the Mentorship Program Team at Mothers to Daughters (M2D) as a Program Administrative Assistant and play a vital role in supporting the smooth operation of our mentorship program. This volunteer position focuses on ensuring mentees and mentors have a seamless experience, from onboarding to ongoing participation in workshops and virtual events.

Key Responsibilities

• Onboarding Support:
  • Assist in onboarding mentees into the mentorship program, ensuring they receive all necessary resources and information.
• Administrative Tasks:
  • Handle program-related administrative duties, including maintaining accurate records of mentee/mentor pairings and tracking their progress throughout the cohort.
  • Take minutes during meetings and ensure action items are documented and followed up.
  • Draft professional emails and communications related to the mentorship program.
• Communication and Coordination:
  • Act as the point of contact for mentors and mentees, facilitating smooth communication and addressing inquiries.
• Resource Development:
  • Assist in creating or organizing program resources such as guides, toolkits, or FAQs for mentors and mentees.
  • Help develop email templates, meeting agendas, or workshop materials to streamline processes.
• Presentation and Content Creation:
  • Assist with creating slide decks for presentations and collaborative meetings.
  • Maintain and organize program-related documents on the shared drive for easy accessibility.
  • Support with internal reports or presentations on program performance.
  • Collaborate on creating promotional videos or visual content to highlight the program’s impact.
• Workshop and Event Support:
  • Attend mentorship program workshops to provide logistical and participant management support.
  • Support virtual workshop coordination, including technical setup and participant engagement.
• Marketing and Social Media Support:
  • Assist with drafting and organizing content for social media campaigns.
  • Help prepare marketing materials and ensure alignment with program objectives.

Qualifications

• Previous experience in administrative, program coordination, or content creation roles is an asset.
• Strong organizational and multitasking skills.
• Proficiency in using tools such as Google Workspace, Microsoft Office, and presentation software.
• Experience with social media platforms and drafting marketing content is an advantage.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively in a team setting and work independently when required.

Requirements

• Serve at the organization for 1 year.
• Ability to meet and collaborate weekly via Zoom, Google Drive, Microsoft and Slack with the team.
• Ability to attend monthly Team All Hands via Zoom.
• Approximate time commitment: 5 hours per week.

Benefits

• Opportunity to make a meaningful impact in a global nonprofit organization.
• Experience in a critical role within the mentorship team.
• Collaborative and mission-driven team environment.
• Networking opportunities with professionals and leaders in the nonprofit and corporate sectors.

How to Apply

Interested candidates should fill out the application form and submit their resume and cover letter. Mothers to Daughters is an equal opportunity organization and encourages applications from people of all backgrounds and experiences. Mothers to Daughters is committed to providing reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact HR at [email protected].