[Hiring] Procurement Specialist @Native American Development Corporation

Role Description

The APEX Accelerator Procurement Specialist is located in Billings, MT and serves as a resource for Native/tribally owned businesses to obtain procurement technical assistance throughout the state. The three goals of the APEX Accelerator program are to:

• Recruit new, eligible clients to the program.
• Provide direct technical assistance to existing clients.
• Participate and/or conduct training/group sessions in government contracting.

The incumbent shall work with minimum supervision and will be responsible and accountable for the achievement of goals and meeting program requirements.

Essential Duties and Responsibilities and Expectations

• Counseling Services: Provide clients with counseling and information regarding:
  • Marketing of their products and services to DoD, other Federal agencies, and State and local governments.
  • One-on-one counseling.
  • Understanding of Federal, State and local government requirements applicable to contracting.
• Identify marketing opportunities for clients consistent with their products and services.
• Advise and assist clients in:
  • Preparation and proper submission of applications, certifications, registrations, etc.
  • Preparation and submission of bids and proposals.
  • Post-award functions.
• Advise and assist clients in pursuing and securing subcontracting opportunities from government prime contractors and subcontractors.
• Make available advice and assistance on:
  • Government contracting laws, policies, and procedures.
  • DoD and other Federal agencies' requirements.
  • Accounting system requirements and contract payments.
  • Wide Area Work Flow (WAWF).
  • Subcontracting.
  • OSBP Internet Bid Board System (DIBBS).
  • Small Business Innovative Research (SBIR) / SB Technology Transfer (STTR).
  • DoD Cyber Security clause compliance.
  • Obtaining federal contract data from databases.
  • Finding federal procurement opportunities using tools such as FedBizOpps.
  • Business size and type certifications.
• Monitor the success of each client and ensure timely submission of required surveys and reports.
• Assist clients in obtaining information on required specifications, plans, drawings, etc.
• Outreach Efforts: Disseminate information about:
  • Types of assistance offered to clients.
  • Requirements to become a client.
  • Events, workshops, seminars, or training planned.
• Participate as exhibitor, speaker, and in networking events of appropriate procurement conferences.
• Maintain social media pages to advertise events and success stories.
• Engage in advertising through radio, newspaper, and online subscriptions.
• Establish and maintain relationships with various agencies and contractor offices.
• Other outreach efforts upon management approval.
• Administrative:
  • Follow guidelines in the Standards Operating Procedures.
  • Maintain detailed records of all counseling activity in the Client Management System (CMS).
  • Set up and maintain Resource Library for internal and client use.
  • Prepare reports at the request of the Program Manager.
  • File travel authorizations and vouchers for expense reimbursements.
  • Follow NADC Personnel Policies and Procedures.
  • Participate in weekly staff meetings and quarterly strategic planning sessions.
  • Other duties as assigned.

Qualifications

• Excellent computer skills in Microsoft Office products and Adobe.
• Knowledge of federal, state, local and tribal procurement regulations preferred.
• Excellent oral and written communication skills.
• Interpersonal skills using tact, patience, and diplomacy.
• Critical thinker and problem solver.
• Time management and strong organizational skills.
• Public Speaking skills.
• Bachelor’s degree in business administration or related field or a minimum of three years of relevant experience.
• Prior experience working with the Native American community preferred.
• Hold a valid driver’s license.

Requirements

• Office environment, conferences, or other events.
• Use of motor vehicle, airline, and/or other public transportation to conduct business.
• Travel is a mandatory requirement.

Competencies or Knowledge, Skills and Abilities (KSA’s)

• Engage clients in one-on-one and/or classroom settings.
• Work independently within guidelines set by NADC APEX Accelerator policy.
• Communicate effectively both orally and in writing.
• Respond appropriately to pressures, deadlines, and changes in priorities.
• Participate in team strategies and management concepts.
• Travel throughout the assigned geographic coverage area.

Physical Demands & Working Conditions

• Work remotely within an assigned region of NADC’s APEX Accelerator Program.
• Combination of in-home office environment and ground travel.
• Drive to clients within the specified region.
• Occasional overnight stays may be required.
• Must move, stand, bend, or kneel on an intermittent basis.
• Requires high attention to detail with frequent deadlines.
• Work hours generally Monday through Friday, 8AM to 5PM, with early morning and/or evening meetings.