[Hiring] Process Development Associate @Roche

Role Description

The Process Development Associate ensures seamless operational support for the Diagnostics Division. The role supports direct contracts between Roche Diagnostics Poland (RDP) and healthcare institutions and laboratories, onboards new customers, coordinates promotional materials and service-tool logistics, runs hotline operations, and supports complaint handling, including for indirect-channel customers through Distributors. The role acts as the key process integrator between Sales (RDP), Service/Field Service, Medical/Regulatory Affairs, Marketing, Logistics, and other enabling functions.

Key Responsibilities

• Direct Contract Support (RDP and Healthcare Institutions/Laboratories)
  • Manage document flow (agreements, addenda, service acts, specifications), including verification of counterparties' legal and financial details
  • Organise internal approvals with Finance/Tax, Legal, and Compliance, and monitor approval SLAs
  • Maintain contract registers in ERP/CRM/DMS systems with timely status and version updates
  • Track renewal and termination timelines and monitor KPI and service-obligation fulfilment
  • Ensure alignment with internal policies (anti-corruption, interactions with healthcare professionals and institutions, promotional practices)
• Customer Onboarding and Training
  • Own and execute onboarding checklists (documents, account set-up, supply and delivery scheduling)
  • Plan and coordinate online and offline trainings on products, ordering, service requests, and warranty policies
  • Develop and adapt training materials (user guides, SOPs, step-by-step instructions, short videos); collect feedback and provide 30/60/90-day post-onboarding support
  • Maintain the customer-facing knowledge base (FAQs, instructions, recorded webinars) in the DMS/customer portal
• Process and Document Flow Optimisation
  • Draft, standardise, and regularly review SOPs, instructions, and templates; implement checklists and quality control points
  • Drive the paper-to-digital transition, including DMS and e-form rollout; keep responsibility matrices current
  • Perform internal process audits for compliance with QMS, internal policies, and regulatory requirements
  • Prepare process analytics (turnaround time, document completeness, SLA performance) and propose improvements
• Promotional Materials Coordination
  • Plan, request, localise, submit for Legal/Compliance review, produce, and distribute promotional materials
  • Ensure compliance with Ukrainian advertising law and internal policies on interactions with the medical community
  • Track circulation and use of materials (print runs, stock, event and field transfers, compliant disposal)
  • Prepare post-campaign reports (plan vs. execution, reach/utilisation, recommendations)
• Service Tools Logistics
  • Coordinate movement of service tools, kits, and spare parts to and from field locations, including reverse logistics
  • Maintain inventory and lifecycle records (issuance/return logs, calibration, write-off)
  • Coordinate with couriers and warehouses, resolve delivery incidents, and minimise service downtime
  • Ensure occupational safety, quality, and handling standards during transport and storage
• Hotline Coordination
  • Receive customer calls and requests, perform initial qualification, log cases, and route them to Service, Ordering, or Complaints teams
  • Follow communication scripts and service standards; monitor response and closure times and follow up with customers
  • Maintain the operator knowledge base and participate in training and quality monitoring
• Complaint and Claim Handling Support
  • Register and screen complaints, and escalate on time per QMS procedures
  • Collect supporting information and materials (serial/lot numbers, photos, documents); liaise with QA/RA, Service, and the Manufacturer
  • Monitor timelines and status; communicate with customers and Distributors (indirect channel)

Qualifications

• 2+ years of experience in an operations, process, or service role in healthcare, pharma, IVD, FMCG, logistics, or telecom
• Hands-on experience managing contracts or document flow, coordinating approvals, and working with multiple stakeholders
• Experience in customer-facing or support roles (hotline, service desk, onboarding, front-office/back-office support)
• Confident user of ERP/CRM/DMS systems (e.g., SAP/1C, Salesforce, SharePoint/Confluence) and Excel or Google Sheets (formulas and pivot tables)
• Understanding of QMS principles, compliance, and basic rules on promotion in healthcare
• Language skills: Ukrainian (fluent); English (at least Pre-Intermediate, A2)

Requirements

• Experience in IVD, medical devices, or pharma (QA, RA, Service, Order Management)
• Skills in process analysis, SOP/checklist development, and workshop facilitation
• Basic understanding of advertising requirements for medical devices and personal data protection (GDPR / Ukrainian data protection law)

Benefits

• Official employment under the Labour Code of Ukraine; probation period up to 3 months (subject to agreement)
• Paid annual leave of at least 24 calendar days; sick leave per Ukrainian legislation
• Overtime compensated only if agreed in advance and in line with the Labour Code
• Remote work; work tools and equipment provided per company policy

Equal Opportunity Statement

Roche Ukraine LLC is an equal opportunity employer and does not discriminate on any grounds, in line with Ukrainian law.