[Hiring] Practice Project & Administrative Support Coordinator @Career Directions Limited (CDL)

Role Description

The PE Practice Project & Administrative Support Coordinator will serve as the behind-the-scenes operational engine of the client's Private Equity practice. The successful candidate will:

• Coordinate multiple parallel projects and workstreams.
• Manage the PE Practice Leader’s EmmerScale calendar.
• Track deliverables, timelines, and action items.
• Maintain accurate Monday.com boards.
• Support Slack communication and information flow.
• Prepare meeting materials and follow-up.
• Update documentation and SOPs.
• Use Claude and other AI tools to accelerate administrative workflows.
• Support onboarding activity when needed.
• Provide light HubSpot administrative support.
• Ensure important details do not fall through the cracks.

This is not a client-facing role. The coordinator may attend meetings in a silent support capacity to capture notes and action items, but will not lead meetings, contact clients directly, conduct outreach, or own client relationships.

Qualifications

• Bachelor’s degree in Business Administration, Operations, Communications, Project Management, or a related field.
• 2+ years of experience in project coordination, administrative support, operations, or a similar fast-paced professional environment.
• Exceptionally strong organizational skills.
• Ability to manage multiple concurrent workstreams without losing accuracy or urgency.
• Experience using at least one project-management platform such as Monday.com, Asana, ClickUp, or equivalent.
• Experience tracking tasks, owners, deadlines, deliverables, and follow-up responsibilities.
• Excellent written and verbal English communication skills.
• Strong general business acumen.
• High degree of common sense and professional judgment.
• Ability to identify priorities and context without being told every detail.
• Self-directed and comfortable working with minimal supervision.
• Reliable and consistent in completing recurring responsibilities.
• Proactive and intuitive in anticipating needs.
• High emotional intelligence.
• Coachable and receptive to feedback.
• Comfortable using Slack, Google Workspace, calendar systems, and project-management tools.
• Practical experience using Claude or another LLM for everyday work.
• Technologically adaptable and able to learn software quickly.
• Comfortable working behind the scenes in a fast-moving professional environment.
• Able to handle confidential information with discretion.
• Available for a consistent 4-hour daily block, Monday through Friday.

Requirements

• Experience supporting private equity, conglomerates, holding companies, multi-brand organizations, consulting firms, professional services firms, or fractional teams.
• Familiarity with EOS/Traction, including Rocks, L10 meetings, and accountability structures.
• Basic HubSpot familiarity.
• Familiarity with Trainual or another SOP/LMS platform.
• Previous experience managing calendars for an executive, project leader, account leader, or consultant.

Benefits

• Competitive Salary
• Performance raises
• Remote work flexibility
• Opportunity to work with a diverse, dynamic team
• Career growth potential