[Hiring] Personal Assistant / Executive Assistant @Careerflow.ai

Role Description

Careerflow Human Data Labs partners with AI companies to bring real-world professional expertise into their products. We are working with an AI research organization that is building systems capable of handling long, multi-step professional work. To do that well, those systems need to learn from how expert practitioners actually operate, not from generic online content.

What you will do:

• Choose one recurring task from your own work that spans days to months (for example, planning and running an offsite, or managing a quarterly board meeting cycle end to end).
• Complete a structured online form documenting that task end to end, at a level of detail where someone who has never done the job could follow it.
• Cover the specifics: exact thresholds, scoring criteria, escalation paths, message channels, tool access, failure modes.
• This is expected to take approximately 10 hours of total time and can be completed in multiple sittings.
• If you do well, you may be extended to provide multiple such submissions.

Qualifications

• 5+ years supporting an executive or principal directly, currently or recently practicing.
• Ownership of complex, multi-week workstreams, not calendar management alone.
• Experience supporting US-based executives or organizations.
• Comfortable writing at length and being precise about rules and thresholds.
• Available for 10-14 hours of focused work over a 7-10 day window.

Requirements

• The entire process is intended to be quick and simple, taking less than an hour or two of your time, with quick results.
• You will need to go through an AI-driven interview (10-15 minutes) explaining your general background.
• You will need to perform a small assessment that mimics the actual work (~30 minutes).
• Final review by in-house team.

Benefits

• Part-time contract (1099), fully remote (US).
• Flexible scheduling, weekends okay.
• Compensation: $40 - 70 / hr (depending on experience).
• Immediate start date.