[Hiring] Partnerships and Activations Coordinator @DANNY WIMMER PRESENTS LLC

Role Description

We are currently looking for a detail-oriented, highly organized Partnership & Activations Coordinator (Contract) to support our team during peak festival season. This role is critical in ensuring our sponsorships and brand activations are executed seamlessly, with a strong focus on logistics, communication, and administrative support. The ideal candidate thrives in a fast-paced environment, is comfortable managing multiple workstreams at once, and brings a proactive, solutions-oriented mindset to every task. Passion for live events and brand partnerships is a major plus.

• Upload contract links and final documents to Airtable once signed
• Maintain document organization with standardized naming conventions
• Ensure complete internal handoff of all new deals, including intake forms, final contracts, and notifications to AMs
• Manage calendars and meetings for Account Managers
• Book travel and accommodations
• Support onboarding by tracking documentation (contracts, COIs, asset forms)
• Support deliverables tracking in Airtable, Google Drive, and Lennd
• Support signage approvals, menu builds, and activation tracking
• Submit partner logos to the marketing/web team
• Ensure brand updates are reflected on websites, mobile apps, and press releases
• Create ticket calculator forms and attach to Ticketing Airtable
• Track Will Call submissions and confirm with the ticketing team
• Coordinate shipment of ticket/credential packets
• Schedule activation and concession calls
• Join calls and take detailed notes for follow-up
• Attach contracts and DPMs in Airtable
• Create and manage Google Drive folders using standard naming conventions
• Maintain billback grids and checklist progress

Qualifications

• Passion for music and live events
• Detail-oriented and highly organized
• Ability to thrive in a fast-paced, high-energy environment
• Proactive and solutions-oriented mindset

Requirements

• Available from April to the end of October
• Flexible hours (25 hours/week, with peak weeks requiring up to 30; weekends may be required)
• Ideally based in Nashville or Los Angeles, open to remote

Benefits

• Long-term growth opportunities for individuals willing to learn from the ground up
• Salary is DOE